Job Openings at Bidvest Prestige

MAIN OUTPUTS

• Responsible for driving cleaning and hygiene for the Client
• Ensure delivery of efficient service as outlined in the Service Level Agreement (SLA)
• Implementation of an effective HSE, Quality & Risk Management system in conjunction with the Operations Manager, and in accordance to Client needs
• Conduct daily audits on services rendered and ensure that prescribed work quality and standards are sustained
• Assist in the management of projects and provide technical support, where applicable
• Identify gaps and deficiencies in services, advise and effect solutions as part of Continuous Improvement on services rendered
• Explore and recommend innovative methods, based on best practices, in order to bring about cost-effective solutions
• Provide monthly reports and feedback on continued compliance to the SLA
• Building strategic relationships both internally and externally
• Manage staff performance & facilitate improvement through regularly monitoring performance & providing required coaching, support & feedback
• Manage performance & conflicts within subordinate employees & effect corrective actions, in line with company policies/procedure
• Ensure adequate staff placement i.e. prepare suitable shift-roster and manage/approve applicable leave for subordinate employees
• Responsible for training, coaching, mentoring & development of subordinate employees
• Implement cleaner work schedules and evaluate and manage performance

QUALIFICATIONS AND SKILLS

The Applicant must meet the following requirements:

• NQF Level 6: Diploma Property Management, Project Management, Operations Management or related formal qualification
• Matric (Senior Certificate)
• Valid SA Drivers License
• 3 years relevant experience in Facilities Management, CRM, Property Management & Financial Management
• Facilities Management, CRM, Property Management
• MS Word, MS Excel, MS Powerpoint, MS Project & MS Outlook (Intermediate skill level), PRP
• Knowledge of OHS Act, ISO 9001 Quality Management

FUNDAMENTAL COMPETENCIES

• Initiative/Proactivity
• Deadline Driven & Highly Motivated
• Stress Tolerant
• Excellent Written Communication
• Solid Supervisory Skills
• Subordinates Capacity Building
• Customer Focus
• Negotiation Skills
• Analytical Skills
• Planning/Scheduling/Objective Setting
• Teamwork & Partnering
• Relationship Building
• Interactive Reasoning
• Excellent Oral Communication

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MAIN OUTPUTS

• Ensure all invoices are processed and paperwork attached for weekly payments made by Enabling services.
• Processing of monthly contract invoices such as DSV, Pureau, Vodacom, Execuflora, Bidtrack, KMSA etc.
• Processing of ED Partner invoices.
• Processing and submitting Divisional monthly rental invoices.
• Payment Verification for one off Ops commission.
• Ordering of monthly groceries and stationery.
• Ensuring all creditors invoices are loaded and correct on F&O an all necessary documents are attached.
• Issuing of order numbers and processing of creditors for regions.
• Completing creditors’ costs and non-contractual schedules.
• Emailing invoices and statements to clients, General Manager and Operations Manager.
• Assist is processing tempts.
• Sourcing Documents for audits.
• Loading of Chemicals in CE when applicable.
• Any other reasonable duty as assigned by the employer

QUALIFICATIONS AND SKILLS

The Applicant must meet the following requirements:

• National Diploma / Degree in business administration and or Related qualification
• Matric (Senior Certificate)
• Valid Drivers’ License
• 4 years relevant experience in an Executive Support role
• MS Word, MS Excel, MS Outlook & Powerpoint

FUNDAMENTAL COMPETENCIES

• Result Oriented
• Attentive To Detail
• Stress Tolerant
• Execellent Written Communication
• Customer/Client Focused
• Ability To Dealing With Ambiguity
• Ability to multitask and prioritise tasks
• Planning & Scheduling
• Teamwork
• Relationship Building
• Good Listening Skills
• Excellent Oral Communication