Office Manager at The Department of Home Affairs

What we do

The Department of Home Affairs offers a multitude of services to the citizens of South Africa, as well as foreigners who wish to visit, work or stay in South Africa. The Departments core functions are:

Civic Service:

•  Maintaining the National Population Register (NPR)
• Managing the birth, mar...
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  Office Manager

  • Job Type Full Time
  • Qualification Bachelors , Higher National Certificate
  • Experience 3 years
  • Location Gauteng
  • Job Field Administration / Facilities 

  REQUIREMENTS :

  • An undergraduate qualification in Administration Management, Office Management and Technology or Business Management at NQF level 6 as recognized by SAQA. A minimum of 3 years’ experience at the Assistant Director / Junior Management level in an office management / administration environment is required. Knowledge of Office Administration and Support. 

  DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks:

  • Manage all documents and filling systems in the office of the Deputy Director- General. Deliver reports and presentations regarding finances and work related aspects. Manage and consolidate the branch’s strategic planning documents and reporting (quarterly reports and operational plans). Brief the DDG: HR with regards to engagement and provide relevant documentation. Study correspondence, submissions, reports and highlight key aspects. Scrutinize submissions/ reports and make notes and/ or recommendations. Execute research, analyses of information and compile complex documents. Ensure that submissions are recorded, actioned and proof read on daily basis. Obtain inputs from Chief Directors, collate and compile reports e.g. Progress reports, Monthly reports, Quarterly reports and; Annual reports on performance management, budget planning and strategic planning. Establish and maintain effective document management system. Monitor and maintain the budget in the office of the Deputy Director- General. Coordinate and provide advice to the Deputy Director- General on strategic issues. Manage all administrative matters in the office of the Deputy Director- General. Ensure effective and efficient management of human, physical and financial resources within the Unit. Coach and guide staff on best practices and compliance with regulatory requirements. 

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  Method of Application

  Interested and qualified? Go to The Department of Home Affairs on erecruitment.dha.gov.za to apply

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