Office Manager (Western Cape) at Vital Health Foods

Description

Responsibilities: 

• Set up meetings (internal and external) and teleconferences •Book appropriate venues and arrange catering as required 
• Prepare documentation, meeting packs 
• Record and transcribe minutes of meetings as required •Meet external visitors and ensure they are shown to the correct meeting venue 
• Keep filing up to date and information accessible 
• Coordinate the sign off of contracts and file correctly
• Draft correspondence according to instructions 
• Type documents accurately, proofread and distribute 
• Compile reports and statistics accurately and send out 
• Compile Exec presentations for strategic meetings and take minutes 
• Provide administrative support•Coordinate stock of stationary and cleaning supplies 
• Track expenditure and monitor variations on spend 
• Coordinate events and coordinate itineraries
• Manage Manco team travel administration

Requirements

• Grade 12
• Secretarial or Office Administration qualification 
• 5 years administrative or Secretarial experience at a senior level
• Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) 
• Ability to work independently and collaboratively in a team environment 
• Excellent planning, prioritizing, and interpersonalskills
• Detail-oriented with a high level of accuracy
• Superbcommunication and collaboration skills.

Closing date: 15 March 2024