Officer: Asset Management at CATHSSETA

Qualification:

• Matric and related National Diploma in Logistics/Finance/Supply Chain Management or relevant qualification; and Driver's license.

Experience:

• At least 2 - 3 years’ experience in an Asset Management/ Supply Chain Management; and 1-2 years’ experience in a SETA environment is advantageous.

Description:

• To administer and monitor the complete process relating to processing of asset management, ensuring consistent monitoring of assets as per CATHSSETA’S policies and procedures.

Asset management and monitoring

• Issue inventories to different business units as per request.
• Perform periodic asset verification of assets at head office and regional offices within the set deadline.
• Prepare the assets verification report.
• Perform inventory count and replenishment of inventory.
• Place inventory orders.
• Prepare the yearly assessment of useful life report.
• Prepare monthly inventory journals.
• Manage mobile communications accounts:
• Facilitate ordering of sim cards, mobile and requesting sim swap for lost sim cards; and
• Resolving mobile communications queries arising from users of the mobile communications contract.
• Loss management of assets:
• Facilitate the process of insuring all assets.
• Coordinate insurance claim processes

Asset Register management in line with GRAP and FAM policy

• Monthly review the Fixed Asset Register.
• Record acquired assets into the fixed asset register after receipt of invoice from supplier.
• Reconcile asset registers to the General ledger and Trial Balance on a monthly basis.
• Perform assets impairment tests annually.

Preparation of monthly depreciation journals

• Perform depreciation calculations monthly and maintain that the ledger is updated accordingly with the depreciation journals.

 Fleet Management and monthly reporting

• Prepare monthly nedfleet journals.
• Renew the annual licenses of the fleet vehicles.
• Coordinate that the pool vehicles are serviced annually.

Implementation of relevant systems, policies and governance process

• Process all documentation according to CATHSSETA policies and procedures as well as document control principles, within specified set time frames to ensure compliance.
• Verify that the submitted documents are aligned with CATHSSETA’s standards and policies.
• Support and provide evidence for all internal and external audit requirements.
• Comply with all policies, procedures, legal and regulatory requirements.

Technical Skills Required

• High level of computer proficiency
• Records and archives management

Skills and Knowledge Required

• A working knowledge of PFMA and GRAP
• Knowledge of corporate governance policies and procedures
• Advanced Excel Skills
• Batho Pele Principles
• Project administration
• Business writing
• Cost control

Competencies required

• Quality focus
• Attention to detail
• Customer focus and loyalty
• Integrity and ethical behavior
• Planning and organising
• Communication (written and verbal)
• Financial acumen
• Results-oriented customer focus and loyalty

Generic Competencies:

• Analysis and problem solving
• Results focus
• Organisational commitment