Officer: Finance at Mining Qualifications Authority (MQA)

Key Performance Areas

• Budget Coordination: Co-ordinate budget reviews and assist in preparation of consolidated budget. Analyse unit budget details for reasonability before consolidation. Research updated unit/standard cost data for budget preparation. Import consolidated budget into accounting system. Prepare monthly admin reports for 14 business units / cost centres with variance analysis. Verify budget availability on all project and grants payment submissions before approval by executive management. Attend projects meeting and update project leaders and COO of progress against budget and projected monthly cash flows.
• Expenditure Management: Review Creditors Control Account Reconciliation prepared by Finance Administrator. Quality control and ensure that all MQA expenditure transactions are accurately captured and allocated against appropriate budget line items by capturing the approved budgets into the system and reviewing transactional capturing, allocation, and variances on a monthly basis.
• Payroll Journals: Prepare all journals and payroll accruals on a monthly basis and ensure journals are accounted in the correct month .Perform monthly reconciliations on payroll, travel expenses and project expenses reconciliations .Perform all statutory and payroll disbursement control accounts reconciliations to track discrepancies for the following: PAYE, UIF and SDL controls, Pension Fund & Funeral Cover control, Salary Advances, Medical Aid control – include reconciliation to medical aid statements, Garnishee control, Net salary control, Staff Study Assistance – Loans. Advise HR of discrepancies and make recommendations and follow ups. Ensure that all suppliers receive remittance advices after payments are done.
• Bank Reconciliations: Update operations and investment bank accounts with bank generated transactions. Review weekly and monthly bank reconciliations. Compile the cash management schedule. Request transfers as and when payment is due to maximise returns on investment (increased discretionary funds).
• Fixed Assets: Assist in reviewing accounting entries for additions of fixed assets prior to submission to Finance Manager. Manage the insurance of the assets and periodic physical verifications of assets. Assist in the review of depreciation entries for accuracy and completeness prior to posting to the general ledger. Assist in the review of accounting entries for disposal and retirement of assets prior to submission to the finance manager. Assist in performing the evaluation of useful lives and residual values of all assets before the financial year end.
• Assist with NSF Project 1: Verify Learnership and Graduate Development Programme Grant submissions and post to accounting system checking GL account allocation. Split costs into MQ & NSF portions and allocate accordingly and prepare & post relevant accounting entries to reduce NSF funds received in advance and recognised income for the period. Prepare transfer of funds from NSF Bank account to reimburse MQA Bank account. Update NSF bank account with bank generated transactions and reconcile the account thereafter. Attend monthly NSF meeting and update Manager on financial expenditure. Undertake Learner verification with DoL. representatives at sites where students are being trained. Prepare NSF Management Reports highlighting Budget vs Actual for Month and Year to Date and Amount remaining and timeously distribute to NSF Project Manager. Prepare Quarterly Report template as required by NSF (DoL) as reporting progress for quarter under review. Project next quarter’s commitments and planned activities to facilitate prompt NSF drawdowns. Perform replications of Mandatory Grants (MG) and Discretionary Grants (DG).
• Reporting: Prepare Unit Management Reports highlighting budget vs actual for month and year to date and amount remaining and timeously distribute to relevant managers. Assist in preparing DHET financial quarterly reports in the prescribed format for review and submission to DHET by the Finance Manager. Assist in preparing PFMA compliance checklists for review and submission by Finance Manager. Assist in preparing estimates of National Expenditure (ENE) for review and submission to DHET and Treasury by Finance Manager.
• Risk Management: Support the audit process by managing the preparation of the audit file, managing, tracking and addressing queries, timeous reviewing and answering audit findings and prepare management comments as required. Assist in the management of the departmental risk profile by reviewing the Unit risk register, developing and implementing action plans and reporting on progress against action plans on a monthly basis.

Key requirements: qualifications, experience, and competencies
Qualifications:

• National Senior Certificate (NSC) or National Certificate: Vocational (NCV), (NQF 4)
• National Diploma (NQF 6) in Finance Management/ Accounting/ Management Accounting at NQF Level 6 or Equivalent
• Bachelor’s degree (NQF 7) in the above-mentioned fields will be advantageous.
• Experience: Minimum of 4 years’ financial administration experience.