Officer: Project Finance at Housing Development Agency (HDA)

Responsibilities

Accounts Receivable

• Follow up on capex claims with the provincial department.
• Oversee all queries from clients are attended.
• Oversee customer statement/invoices are submitted timeously to the clients.

Accounts Payable

• Receive project invoices and review for compliance in applicable financial policies and procedures, delegations of authority and capital expenditure submission standards.
• Reconcile invoices to statements before submitting for payment and ensure that all outstanding invoices are followed up.
• Support finance in the provision of financial information on projects and when required.
• Ensure the completeness, accuracy and timeous processing of project transactions, eg creditors are paid within 30 days.

Projects Expenditure Compliance

• Ensure construction invoices are supported by relevant supporting documentation.
• Ensure the payment certificates from principal agent agrees to invoice claimed.
• Perform forecasting on total spending using units completed against total amount claimed as per the payment certificate.
• Review stage of inspection certificate and ensure that contractor does not claim for same erf number on same stage more than once.
• Verify erf completed and claimed as per payments certificate is supported with happy letters.

Project Finance Management

• Prepare monthly cashflow reports per project.
• Prepare project funding and expenditure reconciliation per project.
• Check correctness of expenses allocated in compliance with approved budget.
• Review general ledger transactions to ensure accuracy and complete journal entries when required.

Risk Management

• Coordinate completion of the office operational risk register.
• Liaising with the relevant owners to update the risk register.
• Submit updated risk report to risk manager.

Financial Controls, Policies and Procedures

• Ensure that all relevant organisational policies, procedures, and regulations are adhered to on project finance.

Staff Relations and General Administration

• Establish and maintain good filing system.
• Providing staff with finance related support as and when required.
• Attend various meetings.
• Assist with audit as required.
• Drive specific tasks as mandated as and when required.

Requirements

• Diploma in accounting/Equivalent
• 3 – 5 years finance experience in construction environment is required
• Computer literate