Jobs Available at Housing Development Agency (HDA)

Responsibilities

Accounts Receivable

• Follow up on capex claims with the provincial department.
• Oversee all queries from clients are attended.
• Oversee customer statement/invoices are submitted timeously to the clients.

Accounts Payable

• Receive project invoices and review for compliance in applicable financial policies and procedures, delegations of authority and capital expenditure submission standards.
• Reconcile invoices to statements before submitting for payment and ensure that all outstanding invoices are followed up.
• Support finance in the provision of financial information on projects and when required.
• Ensure the completeness, accuracy and timeous processing of project transactions, eg creditors are paid within 30 days.

Projects Expenditure Compliance

• Ensure construction invoices are supported by relevant supporting documentation.
• Ensure the payment certificates from principal agent agrees to invoice claimed.
• Perform forecasting on total spending using units completed against total amount claimed as per the payment certificate.
• Review stage of inspection certificate and ensure that contractor does not claim for same erf number on same stage more than once.
• Verify erf completed and claimed as per payments certificate is supported with happy letters.

Project Finance Management

• Prepare monthly cashflow reports per project.
• Prepare project funding and expenditure reconciliation per project.
• Check correctness of expenses allocated in compliance with approved budget.
• Review general ledger transactions to ensure accuracy and complete journal entries when required.

Risk Management

• Coordinate completion of the office operational risk register.
• Liaising with the relevant owners to update the risk register.
• Submit updated risk report to risk manager.

Financial Controls, Policies and Procedures

• Ensure that all relevant organisational policies, procedures, and regulations are adhered to on project finance.

Staff Relations and General Administration

• Establish and maintain good filing system.
• Providing staff with finance related support as and when required.
• Attend various meetings.
• Assist with audit as required.
• Drive specific tasks as mandated as and when required.

Requirements

• Diploma in accounting/Equivalent
• 3 – 5 years finance experience in construction environment is required
• Computer literate

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Responsibilities

Governance and Administration

• Ensure good governance and compliance with the Public Finance Management Act (PFMA), National Treasury Regulations and other relevant legislative requirements.
• Manage the overall projects finances to ensure they run effectively, and that accurate financial information is provided.
• Review annual audit management letter and internal audit reports and address findings.

Invoice Compliance Checking

• Review invoices for completeness and accuracy.
• Review invoice checklist to ensure compliance with finance policies and procedures.
• Check and confirm availability of funds in the project relating to the presented invoice.
• Check the supporting documents to ensure invoice alignment to the approved in line with delegation of authority document.
• Ensure the completeness, accuracy and timeous processing of project transactions, eg creditors are paid within 30 days.

Accounts Receivable – Projects

• Review funding agreement against invoice created.
• Review and post invoices captured in the accounting system.
• Ensure drawdowns/invoices are created as per available schedule.
• Follow up on outstanding debtors balances to ensure timeous receipting of funds.
• Review age analysis to ensure that receipts are allocated to correct customers.

Budget and  monitoring

• Prepare detailed budgets for Projects.
• Confirm budget availability prior to procurement activation and appointment of service providers.
• Confirm cash availability prior to payments been made.
• Manage budget and cash for projects and ensure no overspending.

Projects Finance Management

• Ensure compliance with the Division of Revenue Act (DORA) requirements by the relevant provinces/municipalities.
• Ensure the effective management of operational costs through Medium Term Operational Plans (MTOPs) agreements.
• Prepare project funding and expenditure reconciliation per project and ensure no overspending takes place.
• Prepare confirmations and ensure that they are signed by relevant authorities, both from the HDA and funder.
• Check correctness of expenses allocated in compliance with approved budget.
• Review general ledger transactions to ensure accuracy and complete journal entries when required.
• Prepare monthly fund reconciliations to ensure fund expenditure is aligned with the implementation protocols/funding agreements.
• Prepare projects funds monitoring report to flag financially underperforming projects.
• Assist with cash forecasting on projects.
• Prepare accurate and timeous projects transfer when necessary.

Projects Finance Reporting

• repare monthly projects cashflow reports for submission to Departments and Municipalities.
• Prepre monthly Projects report for submisson to EXCO, Board and MinMec.
• Prepare Projects obligation note for the Annual Financial Statements on quarterly basis.
• Prepare a reconciliation of the bank cash balances and project ledger report on a monthly basis.
• Support Departments and Municipalities with ad hoc requests based on Projects reports.

People Management

• Select, assign, lead and manage people.
• Set clear objectives for self and others and measure achievements against these objectives through implementation of the performance management system.
• Build and manage relationships with staff members.
• Manage and support staff development (e.g training, workshops,etc).
• Develop and manage the implementation of succession plans for key individuals and critical positions.
• Implement the HDA HR policies and procedures as required.
• Manage risks and address issues as they arise.

Other

• Assist/attend to audit queries.
• Drive specific tasks as mandated by the CFO as and when required.

Financial Controls, Policies and Procedures

• Ensure that appropriate financial regulations and controls are in place.
• Implement HDA financial policies and procedures.

Requirements

• B Comm/ bachelor’s degree in accounting or equivalent
• Honours degree will be an added advantage
• At least 5-10 years relevant experience in Public Finance
• Experience in financial accounting using applicable systems will be an advantage.

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Responsibilities

Data Management

Platform Administration & Configuration

• Install, configure, and maintain SharePoint environments (Online and/or Server).
• Manage site collections, subsites, document libraries, lists, and metadata structures.
• Implement and manage SharePoint services including Central Administration, Search, and User Profile Service.
• Manage user permissions, access controls, and security settings.
• Develop and deploy custom solutions using SharePoint Designer, Power Automate, and PowerShell.
• Collaborate with ICT teams to integrate SharePoint with enterprise systems (e.g., Microsoft 365, IMIS, Sage).
• Monitor system performance, conduct routine audits, and implement best practices.
• Provide technical support and training to end-users.
• Maintain documentation for governance, usage policies, and system configurations.
• Support disaster recovery planning and backup operations for SharePoint environments.
• Lead or contribute to SharePoint-related projects, including intranet development and process automation

Governance & Compliance

• Develop and enforce governance policies for site creation, content management, and user access
• Ensure compliance with organizational standards, data protection regulations, and audit requirements
• Maintain documentation for governance frameworks, usage policies, and change management procedures

Security & Access Management

• Administer user permissions, group policies, and role-based access controls
• Integrate SharePoint with Active Directory and IAM protocols
• Monitor and respond to security incidents, vulnerabilities, and unauthorized access attempts

Workflow Automation & Integration

• Design and deploy automated workflows using Power Automate, SharePoint Designer, and Nintex (if applicable)
• Integrate SharePoint with enterprise systems (e.g., Microsoft 365, IMIS, Sage) to streamline business processes
• Support digital transformation initiatives by identifying automation opportunities and optimizing workflows

Performance Monitoring & Troubleshooting

• Conduct routine health checks, performance tuning, and capacity planning
• Monitor system logs, resolve technical issues, and escalate complex problems to relevant teams
• Coordinate with network and systems administrators to ensure platform stability and availability

User Support & Training

• Provide Tier 2/3 support for SharePoint-related issues and service requests
• Develop user guides, training materials, and conduct workshops to promote adoption and best practices
• Act as a liaison between ICT and business units to translate functional needs into SharePoint solutions

Development & Customization

• Create and maintain custom web parts, site templates, and branding elements
• Utilize HTML, CSS, JavaScript, and PowerShell for advanced customization and scripting
• Collaborate with developers to deploy and maintain custom SharePoint applications

Requirements

• IT Diploma (NQF 6) or similar qualification.
• SharePoint Certifications (no older than 5 years)
• Working experience in network administration specifically in the Microsoft space.
• 5 years’ experience working with SharePoint directly.