Project Accountant (Head Office) at Housing Development Agency (HDA)

Responsibilities

Governance and Administration

• Ensure good governance and compliance with the Public Finance Management Act (PFMA), National Treasury Regulations and other relevant legislative requirements.
• Manage the overall projects finances to ensure they run effectively, and that accurate financial information is provided.
• Review annual audit management letter and internal audit reports and address findings.

Invoice Compliance Checking

• Review invoices for completeness and accuracy.
• Review invoice checklist to ensure compliance with finance policies and procedures.
• Check and confirm availability of funds in the project relating to the presented invoice.
• Check the supporting documents to ensure invoice alignment to the approved in line with delegation of authority document.
• Ensure the completeness, accuracy and timeous processing of project transactions, eg creditors are paid within 30 days.

Accounts Receivable – Projects

• Review funding agreement against invoice created.
• Review and post invoices captured in the accounting system.
• Ensure drawdowns/invoices are created as per available schedule.
• Follow up on outstanding debtors balances to ensure timeous receipting of funds.
• Review age analysis to ensure that receipts are allocated to correct customers.

Budget and  monitoring

• Prepare detailed budgets for Projects.
• Confirm budget availability prior to procurement activation and appointment of service providers.
• Confirm cash availability prior to payments been made.
• Manage budget and cash for projects and ensure no overspending.

Projects Finance Management

• Ensure compliance with the Division of Revenue Act (DORA) requirements by the relevant provinces/municipalities.
• Ensure the effective management of operational costs through Medium Term Operational Plans (MTOPs) agreements.
• Prepare project funding and expenditure reconciliation per project and ensure no overspending takes place.
• Prepare confirmations and ensure that they are signed by relevant authorities, both from the HDA and funder.
• Check correctness of expenses allocated in compliance with approved budget.
• Review general ledger transactions to ensure accuracy and complete journal entries when required.
• Prepare monthly fund reconciliations to ensure fund expenditure is aligned with the implementation protocols/funding agreements.
• Prepare projects funds monitoring report to flag financially underperforming projects.
• Assist with cash forecasting on projects.
• Prepare accurate and timeous projects transfer when necessary.

Projects Finance Reporting

• repare monthly projects cashflow reports for submission to Departments and Municipalities.
• Prepre monthly Projects report for submisson to EXCO, Board and MinMec.
• Prepare Projects obligation note for the Annual Financial Statements on quarterly basis.
• Prepare a reconciliation of the bank cash balances and project ledger report on a monthly basis.
• Support Departments and Municipalities with ad hoc requests based on Projects reports.

People Management

• Select, assign, lead and manage people.
• Set clear objectives for self and others and measure achievements against these objectives through implementation of the performance management system.
• Build and manage relationships with staff members.
• Manage and support staff development (e.g training, workshops,etc).
• Develop and manage the implementation of succession plans for key individuals and critical positions.
• Implement the HDA HR policies and procedures as required.
• Manage risks and address issues as they arise.

Other

• Assist/attend to audit queries.
• Drive specific tasks as mandated by the CFO as and when required.

Financial Controls, Policies and Procedures

• Ensure that appropriate financial regulations and controls are in place.
• Implement HDA financial policies and procedures.

Requirements

• B Comm/ bachelor’s degree in accounting or equivalent
• Honours degree will be an added advantage
• At least 5-10 years relevant experience in Public Finance
• Experience in financial accounting using applicable systems will be an advantage.