Officer, Receiving at Exxaro Resources

QUALIFICATIONS:

• Grade 12/Standard 10 (Essential/Minimum)

EXPERIENCE: 

• 2-3 years  Experience in warehouse, operational environment, and SAP MM Module (Essential/Minimum) Operational

REQUIREMENTS: 

• Psychometric Assessment (Essential/Minimum)
• Certificate of Fitness (Essential/Minimum)
• Pub Driv Lic: Code B (Essential/Minimum)
• Forklift (Essential/Minimum)
• Competence: SAP Position Specific Module (Essential/Minimum)

Duties & Responsibilities

POSITION TASKS:

Administration and Document Control

• Ensure queries and complaints resolved and progress reported
• Assist with item issuing, delivery, binning and dispatching
• Capture and process receiving documents data manually into SAP
• Ensure processed data is available to authorised staff
• File processing documents and maintain confidentiality
• Note incorrect deliveries accordingly on supplier’s delivery documentation

Business Performance and Operations

• Conduct accurate and timeous receiving of materials, signing delivery documentation correctly on behalf of the organisation, materials management, reporting and capturing
• Participate and provide support in the audit process and improvement of the warehouse function
• Report incorrect and damaged items immediately to coordinator, warehouse and receiving/buyer
• Execute standardised processes and investigate improvement of warehouse processes.

Compliance, Governance and Assurance

• Provide guidance to direct reports and customers to ensure compliance
• Create awareness, address unsafe or non-conforming practices
• Utilisation of the SAP module to ensure data integrity
• Governance: Ensure function adheres to governance, policies, standards, statutory and legal compliance. Entrench a culture of discipline

Functional Excellence

• Adhere to functional policies, standards, guidelines, procedures, end- to-end processes, tools, templates etc.
• Assist in standardising, simplifying and speeding-up of functional processes and eliminating duplication/bureaucracy
• Apply functional best practices and promote sharing of best practices/knowledge
• Assist in the execution of functional excellence initiatives

Operational Support

• Execute of material management reporting
• Oversee truck loading/offloading by external parties and ensure compliance with Company policies and procedures
• Record received items, compare with original order and ensure availability for binning
• Ensure specified items are sealed to prevent dust/corrosion
• Ensure stacked items are bound during handling from trucks and during warehousing in accordance with policies and procedures to prevent damage or injury

People Management

• Performance management: Adhere to performance management procedures
• Culture/functional climate: Uphold the Company culture and values within the function. Foster effective teamwork and unity

Receiving Process

• Support the implementation of Information Management (IM) technology and infrastructure that supports Supply Chain Management (SCM) receiving processes
• Provide support in audit process and improvement of site receiving function

Safe and Healthy Work Environment

• Maintain and ensure a healthy environment and safe operations practices. Ensure compliance with all applicable Safety Health and Environmental (SHE) policies and procedures in line with set standards
• Encourage a culture that focuses on safety in all operations
• Ensure good housekeeping in area of responsibility

Systems Infrastructure and Enablement

• Participate in and support the implementation of IM technology and infrastructure that supports SCM processes in receiving unit
• Utilise relevant Enterprise Resource Planning (ERP) module in a manner that ensures data integrity
• Provide support in audit process