Operations Administrator at Bidvest Tank Terminals

Minimum Requirements

• Matric
• Office/Admin diploma
• 3 – 5 years general administrative experience is required
• Must have relevant SAP knowledge and experience
• Must have good knowledge of the requisition and receipting process
• Good understanding of IT Management Systems
• Sound knowledge of Microsoft office package
• Some understanding of SHEQ Systems (ISO 45001, ISO 9001 & ISO 14001)
• Managing Scientrix dashboard skills will be advantageous
• Excellent communication skills

Duties and Responsibilities

• Maintain a high level of communication between the Operations department and all other departments within the company
• Comply with all operational standards, procedures, work instructions
• Co-ordinate internal requests with various departments
• Schedule meetings, strategic sessions, workshops, team building sessions, etc
• Responsible for general office administration including replenishments
• Minute taking for meetings (general meetings, OPCO, ROPCO, strategy sessions, workshops, etc.)
• Collate and verify daily operations information for Durban (HFO and Steam)
• Generate purchase requisitions for operations services (cleaners, laundry, grass cutting, AES, TES etc)
• Ensure that hand over documents are signed for monthly receipting
• Receipt purchase orders on SAP
• Provide monthly reports regarding the status of receipts for Operations
• Report and follow up with all defects in the admin building and ensure office cleanliness
• Ensure that all Operational data and receipts are filed and available when required
• Ensure that monthly accruals are compiled and sent to Finance timeously
• Ensure that all TES time schedules are checked and signed off by the Managers
• Arrange meeting venues and coordinate bookings in conjunction with Prestige staff
• Arrange meals when required for meetings
• Makro card and petty cash control and reconciliation
• Co-ordinate and manage PPE as per service level agreement as well as the distribution of overalls to employees
• Ensure that IT systems groups are up to date (email groups, IMS groups, Scientrix, etc)
• Communicate with BTT Suppliers when necessary