Operations and Facilities Manager: Libraries at University of the Witwatersrand

Brief Description        

Requirements

Qualifications:

• Degree in Property Management, Facilities Management, Civil Engineering and/or similar qualification, with 5 years’ managerial experience in a similar position OR
• Post Graduate Diploma in Property Management, Facilities Management, Civil Engineering and/or similar qualification, with 8-10 years managerial experience in a similar position
• The person in this post reports to the University Librarian

Skills

• Project Management and contract management skills
• Financial management, budgeting, and procurement skills
• Decision-making skills
• Communication and listening skills
• Problem solving skills
• Teamwork
• Ability to prioritize task
• Accountability 

Knowledge

• Working knowledge of electrical and heating ventilation, air conditioning systems
• Infrastructure risk management 
• Occupational Health and Safety

Responsibilities

• Ensure all Wits Libraries’ facilities are maintained within a cost effective and efficient manner to support the strategic objectives of the University 
• Develop annual operational maintenance and the upkeep of plans for Wits Libraries 
• Develop, implement and administer annual capital infrastructure equipment asset management plans 
• Ensure all Library facilities are fit for purpose and adequately maintained 
• Ensure all Libraries are adequately lit, and such lighting system is maintained to acceptable standards
• Project manage the implementation and / or installation of intruder alarm, system, CCTV and access control systems 
• Monitor Library infrastructure projects which includes refurbishments / alterations, Library space planning, facilitating the movement of books/furniture/staff and the disposal of assets
• Ensure buildings are cleaned to an acceptable standard and that hygiene regulations are met across assigned campuses
• Ensure all equipment installed in Library spaces is maintained and fit for purpose with minimum down time
• Implement Library annual/operational plan based on the strategic plan to achieve objectives relating to Property, Infrastructure, Services, Mailing, and Fleet at Libraries
• Develop and manage the implementation of guiding documents for all services relating to Library Facilities
• Manage Library Fleet and ensure that vehicles are roadworthy and licensed
• Provide proactive support, guidance, and actions to the Library Faculties and Divisions to ensure facilities are improved and maintained
• Financial management by ensuring timeous and cost-effective planning of budgets and manage the Wits Libraries Repairs and Maintenance budget
• Ensure that the conditions of contracts are met and all new refurbishment and / or construction projects meet the required sustainability criteria
• Ensure that all Wits Libraries provides a safe and fit for purpose environment for use by the University community by adhering to Occupational Health and Safety management and property risk management
• Ensure ongoing Human resources development and management