Operations Internship at Energy Capital & Power

Job Description

• Assist in the planning and execution of events, including conferences, exhibitions, and trade shows.
• Help with the scheduling and coordination of event timelines and logistics.
• Communicate with vendors, venues, and suppliers to coordinate event logistics.
• Assist in negotiating contracts and managing vendor relationships.
• Support the marketing team in creating promotional materials and campaigns for upcoming events.
• Help manage social media accounts and promote events through various channels.
• Assist with the registration process, including managing attendee databases and responding to inquiries.
• Prepare and distribute badges, tickets, and other registration materials.
• Provide on-site support during events, including setting up booths, managing registration desks, and assisting attendees.
• Handle troubleshooting and resolve any issues that arise during the event.
• Help with the creation and management of event content, including presentations, programs, and speaker materials.
• Assist speakers and presenters with their needs and ensure they have the necessary resources.
• Perform various administrative tasks such as data entry, filing, and managing communication.
• Assist with the preparation of event reports and post-event evaluations.
• Engage with attendees, sponsors, and exhibitors to build and maintain relationships.
• Collect feedback and suggestions from participants to improve future events.
• Assist in the setup and breakdown of event spaces, including arranging furniture, setting up equipment, and ensuring everything is in place.
• Manage the inventory of event supplies and materials.
• Help track event budgets and expenses, ensuring costs are within the allocated budget.
• Assist in the preparation of financial reports related to event expenditures.

Qualifications

• Studied/studying towards Events Management and/or PR diploma/degree
• Portuguese, French & Arabic languages would be advantageous 
• Communication Skills: Strong verbal and written communication skills to interact with clients, vendors, and attendees.
• Organizational Skills: Excellent organizational abilities to manage multiple tasks and deadlines.
• Attention to Detail: Keen attention to detail to ensure all aspects of the event are well-coordinated.
• Team Player: Ability to work effectively as part of a team and support various departments.
• Adaptability: Flexibility to adapt to changing circumstances and handle unexpected challenges.
• Customer Service: Strong customer service skills to assist attendees and address their needs.
• Tech Savvy: Proficiency with event management software, social media platforms, and office applications.
• Problem-Solving Skills: Ability to troubleshoot issues and provide solutions quickly.