Order To Offer (OTO) Trainee at Siemens Healthineers

Your tasks and responsibilities:

• Preparation of the file and required supporting documentation based on the bid requirements.
• Check sufficiency of compliance documentation.
• Determines and schedules the date for the kick off and the final sign off and other meetings that maybe requested by the broader team.
• Drives the agenda of the Kick Off meeting and sets the deadline for final sign off.
• Obtains required bid documentation from relevant departments, file the documents as required by the bid requirements and saves onto Docstore.
• Ensure file complies to Siemens Healthineers brand requirements.
• Ensuring integrity of records to the highest level of compliance.
• Ensure that customer or Siemens Healthineers relevant standardized terms and conditions are in place.
• Perform a quality check of the file to make sure all the required documentation as per the bid requirements are complete.
• Arrange and schedule all the required sign offs.
• Complete a compliance and quality review throughout the process and ensure that the quality process review is in place.
• Ability to build a strong collaboration and alignment with all key stakeholders such as sales team, technical business managers, customer service, finance, commercial project controlling team and project commissioning.
• Assist with OTO stationary ordering and monitoring.
• Other ad hoc projects from time to time as required.

Development Areas

• Responsible for collation of all local costs from the cross-functional cost owners and inputting in CPQ and review of documents, calculation of pricing, final quotation and document and ensuring timely offer submission to the customer.
• Ensure adherence to internal policies and guidelines such as Limit of Authority (LoA) and the Credit Committee.
• Determines SHS favorable contract conditions such as the payment terms, financing costs (WACC – Weighted Average Cost of Capital), rate of exchange, withholding tax, incoterms, warranties, training, and project commissioning to positively impact on cash collection.
• Participates in efficient processing of received orders by providing technical and commercial order clarifications to enhance order quality.
• Other ad hoc projects from time to time as required.

Your qualifications and experience:

• Diploma or Higher in Administration/Management
• High performer
• Analytical thinker
• Strong verbal communication skills
• Must be South African Citizen