PA, Receptionist & Administrator at Sanlam Group

What will you do?

Personal Assistant functions:

• Manage diary and travel logistics of the Regional Head
• Manage payment requests
• Assist Regional Head with projects and marketing events
• Draft and edit documents, reports and presentations
• Handle confidential matters and sensitive information with discretion

Reception functions:

• Ensure reception area is always tidy and presentable
• Welcome and direct visitors as they arrive
• Answer incoming calls and direct them to the appropriate person
• Manage meeting room bookings and calendars
• Manage ClientCare mailbox and direct all client queries
• Flight and accommodation bookings for portfolio managers

Administrative functions:

• General Office Management
• Order office supplies
• Order and store all branded corporate items and general stationery
• Creditors and expense claims
• Petty Cash
• Adhoc administrative duties as and when required
• Manage incoming and outgoing post and liaising with courier companies
• Co-ordinate, project manage and assist with ad-hoc projects as required
• Collaborate with SPW marketing to facilitate all client and intermediary events

Qualification and experience

• University Degree
• 3-5 years experience
• Experience in taking minutes
• BI Skills

Knowledge and skills

• Excellent MS Office knowledge
• Excellent verbal and written communication skills (English & Afrikaans)
• Outstanding organisational and time management skills

Personal qualities

• Ability to perform well under pressure and show maturity, confidence and resilience
• Strong numerical orientation
• Highly organized with a high level of customer focus
• Accurate and detail orientated
• Critical and analytical capability
• Excellent listening, communication and interpersonal skills
• Pro-Active approach to work, clients, problem solving
• Assertive
• Passionate ownership for results
• Discretion and confidentiality
• Ability to work independently