Part-time Payroll & Compliance Specialist at RecruitMyMom

Job Description

• This is a remote position.
• A highly versatile and meticulous professional is required to oversee essential back-office pillars on a part-time (20 hours per week), remote basis. This unique role sits at the intersection of human resources, statutory corporate governance, payroll, and core daily accounting. Reporting to the Head of Finance, the ideal candidate will possess deep familiarity with South African labour and tax laws, the Companies Act, and basic accounting principles. You must be a detail-oriented professional who can seamlessly switch from running a SARS-compliant payroll to HR record-keeping and maintaining supplier ledgers. This is a remote role.

Key Responsibilities:

• Payroll Administration & Tax Compliance: Process monthly end-to-end payroll using automated systems (such as Sage, QuickBooks, or SimplePay). Manage monthly EMP201 submissions and bi-annual EMP501 employer reconciliations via e@syFile or eFiling, ensuring strict compliance with mandatory SARS validation rules. Handle monthly UIF declarations and COIDA Return of Earnings submissions.
• HR Compliance & Administration: Ensure all employment practices remain legally aligned, overseeing the end-to-end onboarding and off boarding administrative processes. Assist with annual Employment Equity (EE) reporting and WSP/ATR submissions to relevant SETAs. Maintain confidential, POPIA-compliant employee files and manage the FSP representative register.
• Company Secretarial (CoSec) & Governance: Prepare and lodge Company Annual Returns, complete CIPC Compliance Checklists, and maintain updated Beneficial Ownership (BO) registers. Keep statutory company records perfectly up to date, including registers of directors and shareholders.
• Basic Finance Functions: Maintain daily ledgers by processing supplier invoices (Accounts Payable) using cloud accounting software (QuickBooks) and managing the ApprovalMax application. Perform bank reconciliations and provide vital trial balance support to the finance team during year-end preparation.

Requirements

• Experience: 3–5+ years in a similar multi-functional role managing payroll, bookkeeping, and company secretarial functions within a South African context.
• Education: National Diploma or Degree in Accounting, Financial Management, Human Resources, Corporate Governance, or Commerce.
• Software Skills: Advanced proficiency in SARS e@syFile, SARS eFiling, CIPC E-Services, QuickBooks Accounting Software, and MS Excel.
• Key Competencies: Robust working knowledge of local statutes (BCEA, POPIA, COIDA, Income Tax Act, and the Companies Act). High integrity when dealing with sensitive payroll and corporate data. Exceptional time-management skills to easily balance overlapping monthly CIPC, SARS, and internal cut-off deadlines.