Payroll Administrator at Sandvik

Purpose of the role:

• Sandvik Rock Processing Solutions South Africa is seeking a meticulous and detail-oriented Payroll Administrator to join our team. The successful candidate will be responsible for ensuring accurate and timely processing of payroll, maintaining the integrity of the payroll system, and ensuring compliance with bargaining council agreements. This role will also include auditing payroll records, overseeing the upkeep of the SAGE payroll system, and handling people-related invoices.

The job responsibilities:

Payroll Processing:

• Ensure the accurate and timely processing of the company’s payroll, including all regular and supplementary payrolls. This involves validating hours worked, overtime, deductions, and allowances in accordance with company policies and bargaining council agreements.

Payroll Auditing:

• Conduct regular audits on payroll data to ensure compliance, accuracy, and alignment with statutory and company policies. Resolve discrepancies or errors promptly.
• System Maintenance (SAGE Payroll):
• Maintain and update the SAGE payroll system to ensure that it remains aligned with any changes in bargaining council agreements, company policies, tax rates, and legal requirements. Ensure proper implementation of system updates.

Final Payroll Sign-Off:

• Provide final sign-off for payroll processing, confirming accuracy and compliance before distribution to employees. Ensure that all statutory and company deductions are accounted for, including taxes, retirement contributions, and medical aid.

People-Related Invoices:

• Process and manage invoices related to employee benefits, reimbursements, and other payroll-related expenses. Ensure accurate record-keeping and timely processing of payments.

Reporting & Documentation:

• Prepare and provide accurate payroll reports for internal stakeholders. Maintain proper documentation and records for audit purposes and compliance with local labor laws.

Collaboration & Support:

• Work closely with HR, finance, and other relevant departments to resolve payroll-related issues and provide guidance on payroll-related queries. Offer support to employees with payroll-related concerns.

Qualifications & Experience Requirements

• Matric / Grade 12.
• Relevant tertiary qualification in HR, Payroll, or Finance (e.g., Payroll Administration, Accounting, or equivalent) would be an advantage.
• Minimum of 3 years' experience in payroll administration, preferably in a large organization or industrial sector.
• Familiarity with SAGE 300 People payroll software and systems.
• Knowledge of South African labor laws, taxation, and bargaining council agreements.

Other Requirements & Competencies

• Strong attention to detail and a high degree of accuracy.
• Excellent organizational and time management skills.
• Ability to handle confidential information with discretion and professionalism.
• Strong analytical skills and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office (Excel, Word, Outlook).