Payroll and Human Resource Officer at Setshaba Research Centre

Ref No: SRC-06-2024 

Experience and qualifications:

•  HR related degree or diploma
•  At least 3 years’ experience in a comprehensive payroll functioning role, in a medium to large sized company (100 employees or more)
•  Sage 300 People experience advantageous
•  Previous experience in a medical research environment is advantageous

Key responsibilities include:
Payroll Management

•  Manage the salary function of the organisation and ensure that salaries are paid timeously and accurately to all employees.
•  Responding to employee payroll queries
•  Management of Sage 300 People system, including: Company detail, hierarchy setup, company rule, payroll definitions, custom calculation management, remuneration structures, beneficiary setup, retirement fund setup, medical aid setup, payments and data export
•  Ensure that adequate record keeping is maintained for all payroll related information.
•  Use time-saving utilities and features to streamline the payroll process
•  Extracting Sage 300 People reports to be used for verifying employee information and reconciling payslip values for the payment
• of accurate net salaries, third party payments and statutory payments.
•  Follow proper reconciliation procedures and maintaining good payroll control measures.
•  Submission to finance of all payroll reports including EMP201 and payroll bank file
•  Management of fringe benefits provided to employees.
•  Submission of fringe benefit schedules to service providers, reconciliation back to payroll.
•  Submission of Stats SA reports
•  Releasing of payslips on Sage ESS
•  Management of ESS
•  Submission and release of the IRP5 and EMP501 reports
•  Submission of documentation to service providers ie: Medical aid, provident fund, group life
•  UIF declaration report to department of labour
•  COIDA submission annually
•  Ensure compliance with legislative requirements, specifically including Department of Labour submissions.

Training and development

•  Administer relevant staff trainings
•  Ensure that the learning and development programs are in line with the overall business/functions human resource objectives and goals

Employment Relations

•  Advice on ER issues in line with SA legislation, company policy and precedents set, taking account of relevant business objectives/imperatives and industry best practice, in order to minimise legal risks.
•  Ensure fairness and compliance of disciplinary hearings, grievances, and appeal hearings.
•  Support and provide on-going advice to the HODs on ER related matters.
•  Assist in facilitating training and communicate ER related policies and guidelines to HODs
•  Reduce CCMA (The Commission of Conciliation Mediation and Arbitration) referrals and internal disciplinary hearings by providing sound advice to both HODs and staff.
•  Continually monitor effectiveness and compliance with guidelines
•  Ensure open communication channels on ER issues

HR Admin

•  Scheduling of interviews
•  Processing of onboarding documents.
•  Processing of termination documents
•  Arranging of induction
•  Capturing of new employees on ERS
•  Processing of timesheets
•  HR Filing of payroll and employee information
•  Any other reasonable request