Payroll Consultant - Altron Campus Woodmead Block F at Altron Bytes Systems Integration

JOB PURPOSE

The Payroll Consultant will work with the Business Units Human Capital Team/s and Altron Head Office HC Team to support the Payroll, Compensation and Reward activities of Altron in line with the Altron strategy and guidelines.

The incumbent will administer the various payroll and compensation plans for the Business Units.

KEY RESPONSIBILITIES:

Core Responsibilities

• Assist and resolve compensation and pay related queries timeously.
• Resolve all escalated and directed stakeholder queries and complaints.
• Maintain the relevant Payroll system to ensure that payroll delivers a value-added service.
• To ensure that Payroll complies with statutory requirements, regulations, standards, Altron Policy and procedures as well as Corporate Governance principles.
• Responsible for payroll reports to various stakeholders (Monthly HR Reports, etc)
• Managing new employee take-on
• To provide the IT and D365 claim exports weekly
• Regularly attending payroll client meetings
• Assist with the processing of Salary Increases and Bonus payments
• Assist with the updating of Payroll and or compensation plans as necessary.
• Manage the employee remuneration and pay by ensuring quality data that is integrated into the Payroll Bureau and/or loaded on the relevant platform or tool. The Payroll data and inputs are checked to ensure that there are no errors or duplicates submitted for payment to the Payment Bureau.
• Approval of the payroll before payment is released using the variance and payroll analysis reports. Ensure this is done timeously so that salaries can be released on time.
• Consistently meet the Payroll Bureaus timelines/calendar requirements.
• Review and check Reports from the Payroll Bureau.
• Leave management: Making sure that the leave policy of Altron is applied.
• To ensure that filing of documents are efficiently and timeously.
• Ensure data quality and accuracy in source systems (Financial and HR information systems) and the input files (Excel templates etc).
• Full understanding of all policies relating to Payroll, Benefits and Absence and impact of those policies on processes and systems
• Understanding of Human Capital strategy, operating model and how your Payroll, Benefits and Absence areas fits into the overall strategy.
• Ability to clearly articulate Payroll, Benefits and Absence processes and principles
• Understanding of functional requirements pertaining to Payroll, Benefits and Absence that need to be configured in the Financial, Payroll and HR Information Systems.
• Escalate issues to Lead: Compensation and Reward
• Assist with Innovation initiatives in terms of creating best employee experience in terms of Payroll, Benefits and Absence
• Work to meet expected business performance goals by providing full range of customer services related to your position.
• Successfully complete own scheduled training and other development interventions as indicated on the Personal Development Plan

Governance, Risk and Business Continuity Management

• Ensure Data Privacy requirements are adhered to.
• Stay up to date of new trends and innovations in payroll and compensation structures.
• Assist with improvement projects that will increase profits or protect against risks in the function.
• Establish and maintain the highest ethical standards in operations practices.

External Parties and Relationship Management

• Maintain a productive relationship with various stakeholders, service providers and third parties and ensure all the services are delivered properly, evaluate the performance, and report any deviations.
• Be a trusted advisor to the Company

COMMUNICATIONS & WORKING RELATIONSHIPS:

Internal:

• Heads of Departments/BU’s and other line managers
• Human Capital Community
• Business Units staff members

Reasons for Interaction:

• Align on Altron strategies, recommend, and advise on best practice
• Ensure effectiveness of Payroll, Comp and Reward function initiatives.
• Advisory role to Human Capital.

External:

• Consultants and Service Providers
• External advisors/consultants

Reasons for Interaction:

• Drive collaborative partnerships and innovation with Altron
• Manage service delivery within your mandate

QUALIFICATIONS, EXPERIENCE, & SKILLS:

Educational Qualifications:

• National Diploma in Payroll or Human Resources or equivalent
• Payroll System certification

Professional Qualifications

• N/A

Years of Experience

• Minimum 5 years of progressive, professional experience with an emphasis on payroll and compensation.
• Systems (PaySpace, Workday) experience will be highly preferable.

Other requirements

• Ability to manage and influence multiple and complex stakeholders  
• Ability to work in a fast paced, collaborative and changing environment
• Understanding of what it means to work in an organisation with a strong focus on customer obsession.
• Learning agility, high energy level and a strong work ethic.
• Technical knowledge and awareness across all elements of human capital.
• Demonstrated poise and confidence in working with all levels in the company, including senior executives
• Ability to work collaboratively across functions; interpersonal and customer service skills;
• Ability to work in a positive manner with individuals inside and outside of the company.
• Ability to establish and meet deadlines on time and on budget, work under pressure and handle multiple priorities.
• A good knowledge of business process.
• Excellent presentation, organisational and prioritisation skills.
• Ability to work with large and diverse sources of data
• Strong influencing and conflict resolution skills.
• Ability to maintain supreme levels of ethical behaviour and confidentiality.
• Strong analytical and problem-solving skills.
• Good knowledge of Microsoft Office and Collaborations tools and processes
• Ability to work independently and within teams.
• Ability to identify opportunities for improvement.
• Ability to impart and share knowledge and skills.
• Knowledge of local laws related to compensation.
• A good knowledge of business process.