Payroll Execution Officer: Band 7 Global Share Services Internal & External at Anglo American

The Payroll Execution Specialist administers and processes all payroll data activities on the specified ERP system or supporting technologies which includes off cycle and month end payroll processes, tax midyear and yearend reconciliation and submission processes ad hoc payroll finance and general query resolution.

KEY TASKS:
Operational delivery

• Performs Payroll Reconciliations
• Responsible for costing creation to business units
• Resolving of queries and reconciliation on accounts
• Balancing of IRP5’s and distribution on time
• Creating bank files after controls have run successfully
• Responsible for provision accounts analysis and balancing
• Balance and submit the pension schedules electronically
• Compiling of vendor requests for the Coordinator on a timorously fashion
• Investigate and resolve vendor queries received from Tier 2, Resolution Team
• Generate remuneration statements and management of the distribution thereof
• Escalate system issues and complex payroll queries to Payroll and Data Coordinator
• Execute transaction data, including direct deposits, general deductions, and additional pay
• Ensure all mappings of SARS codes to wage types are aligned as per SARS requirements
• Processes adjustment cycle checks, salary reversals, escalate salary corrections to EDM Team Leads, and manual salaries
• Delivery of day to day payroll execution processes within agreed SLAs and performance measures

Service Management

• Compile service management reports
• Support Service Manager in the standardisation of delivery to the business and the Service Management Framework

Customer Relationship Building

• Ensure streamlined integration to GSS AS and business FI departments
• Support customer relationship structure as set by Payroll & Data Manager
• Execute Business Partner Relationships as set out by the Payroll & Data Manager to facilitate the optimal functioning of their functional area

People Interaction

• Networking with other teams once a month
• Client feedback in operational meetings positive
• Articulate, adopt, embrace and live Anglo American’s values
• Timeous and appropriate escalation of system issues and payroll queries
• Team Interaction (Encouraging collaboration in direct team and wider ES Organisation)
• Compile vendor requests according to agreed timelines accurately, efficiently and timeously
• Execute transaction data according to agreed timelines accurately, efficiently and timeously
• Solve payroll reconciliations according to agreed timelines accurately, efficiently and timeously
• Submit pension schedules according to agreed timelines accurately, efficiently and timeously
• Solve queries and reconciliations according to agreed timelines accurately, efficiently and timeously
• Execute according to agreed timelines and performance standards accurately, efficiently and timeously
• Process adjustments and appropriate escalation of salary corrections accurately, efficiently and timeously
• Investigate and solve queries received according to agreed timelines accurately, efficiently and timeously
• Map SARS codes to wage types according to agreed timelines and standards accurately, efficiently and timeously
• Analyse and balance the provision accounts according to agreed timelines accurately, efficiently and timeously
• Create bank files after controls have been successfully run according to agreed timelines accurately, efficiently and timeously.

REQUIREMENTS:

• Grade 12
• Payroll diploma
• SAP HR R3 end-to-end training and experience
• Extensive experience in payroll processing and execution
• Payroll accounting experience is highly advantageous.
• Basic payroll accounting understanding.
• Strong proficiency in Microsoft Office (Excel, Word and Outlook).
• Strong work ethic
• Ability to work effectively in a fast-paced environment
• Excellent interpersonal skills.
• Communication
• Planning, Coordinating & Prioritising
• Problem Analysis
• Decision Making
• Initiative