Current Jobs at Helderberg Personnel

Job Description:

• Maintain stock levels by keeping to the prescribed minimum stock quantities
• Monthly stock taking to ensure accuracy of all inventories
• All transactions entered into financial system (Sage x3)
• Month-end reporting to financial manager
• Liaise with suppliers on a regular basis to ensure timely delivery and service
• Liaise with portfolio manager regarding orders and invoices at all times
• Maintain good client service to customers and suppliers
• Balancing supplier detailed ledgers and prepare payment requests
• Track, trace and expedite purchase orders
• Assist portfolio managers with inquiries and quotations
• Assist Technicians with stand-by stock and managing the process
• Maintain a high security and proper control of company assets
• Requirements
• Must be well groomed and presentable
• Work extremely accurate
• Excellent communication skills (English and Afrikaans)
• Excellent Computer Skills (advance MS Excel and Word)
• Excellent verbal and written skills (English and Afrikaans)
• Own transport essential (valid driver’s license)
• Knowledge of accounting and accounting system
• 5 years procurement work experience

Qualification:

• Matric
• Tertiary procurement diploma will be beneficial

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Responsibilities will include but not be limited to:

• Assist with flow and management of patients
• Answering phones, making appointments, taking payments from patients
• Assist the doctor with procedures
• Assist the doctor by writing notes while he sees patients
• Obtaining pre-authorisation from medical aid for procedures in rooms
• Typing of reports to referring doctors as well as motivational letters to medical aids
• Explain operations to patients
• Handling of theatre stock as well as rooms stock (ordering and packing of theatre bag every Wednesday)

Additional attributes required:

• Friendly 
• Organized 
• Fully Bilingual in English and Afrikaans 
• Mutli-tasking skills 
• Enthusiastic, patient and friendly 
• Peoples person 
• Computer literate 
• Neat and presentable 

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Criteria:

• Post matric hotel school qualification in Food and Beverage
• 5 years’ experience in a 5-star hotel restaurant or similar environment
• Previous leadership role
• Excellent communication skills
• Excellent numeracy skills with and understanding of finance
• Good wine knowledge
• High level of English proficiency
• Ability to train and develop a team
• Must be motivated, enthusiastic, and energetic
• Understand the true ethos of hospitality – being warm, friendly and engaging with guests
• Must be a team player, with a positive attitude
• Must be able to work under pressure
• Own transport

Key Performance Objectives:

• Manages day-to-day operations. Understands employee positions well enough to perform duties in employees' absence,
• Develops specific goals and plans to prioritize, organize, and accomplish work tasks,
• Ensure that all sick leave, annual leave, family responsibility leave, and any other absenteeism is duly reported to HR on the prescribed forms
• Assists in the ordering of F&B supplies, cleaning supplies and uniforms
• Get to know and personally engage with regular guests
• Ensure guest satisfaction, by monitoring all guest complaints and actioning steps where necessary
• Food & Beverage Planning & Control
• Monthly stocktaking procedures

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Requirements:

• Accounting Diploma or partially completed B.Comm (Acc.) / related degree
• 1-3 years Xero cloud-based accounting experience will be advantageous
• Accounting, Payroll, Income Tax, Provisional Tax, PAYE, VAT, SARS, E-filing knowledge

The successful incumbent will:

• Complete an outsourced bookkeeping function for allocated clients including all processing work, relevant reconciliations i.e. bank reconciliations, creditor’s reconciliations, VAT reconciliations etc.
• Perform the payroll function of allocated clients.
• Plan and manage all client deliverables i.e. all inter-functional activities.
• Assist in the preparation of tax returns, income tax, provisional tax, payroll, EMP201, VAT and related returns.
• Assist in the preparation of monthly management accounts/reports and related documentation.
• Maintain a close working-relationships with the Account Manager.
• Manage allocated client relationships and ensure compliance.
• Utilise CRM and Practice Manager to document required activities.
• Pro-actively train and complete required CPD’s.
• Be deadline driven.
• Focussed with attention to detail.
• Work well under pressure, pro-actively addressing clients’ needs.
• Have excellent communication skills.
• Be willing to go the extra mile and take initiative.
• Have a strategic mindset towards growth with a commitment to ethical excellence.
• Have own transport and be in possession of a valid SA Driver’s License.Requirements:
• Accounting Diploma or partially completed B.Comm (Acc.) / related degree
• 1-3 years Xero cloud-based accounting experience will be advantageous
• Accounting, Payroll, Income Tax, Provisional Tax, PAYE, VAT, SARS, E-filing knowledge
• The successful incumbent will:
• Complete an outsourced bookkeeping function for allocated clients including all processing work, relevant reconciliations i.e. bank reconciliations, creditor’s reconciliations, VAT reconciliations etc.
• Perform the payroll function of allocated clients.
• Plan and manage all client deliverables i.e. all inter-functional activities.
• Assist in the preparation of tax returns, income tax, provisional tax, payroll, EMP201, VAT and related returns.
• Assist in the preparation of monthly management accounts/reports and related documentation.
• Maintain a close working-relationships with the Account Manager.
• Manage allocated client relationships and ensure compliance.
• Utilise CRM and Practice Manager to document required activities.
• Pro-actively train and complete required CPD’s.
• Be deadline driven.
• Focussed with attention to detail.
• Work well under pressure, pro-actively addressing clients’ needs.
• Have excellent communication skills.
• Be willing to go the extra mile and take initiative.
• Have a strategic mindset towards growth with a commitment to ethical excellence.
• Have own transport and be in possession of a valid SA Driver’s License.

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Job description essentials: 

• Working knowledge of basic accounting concepts
• Must be computer literate and experienced in MS Excel 
• Attention to detail. Must be able to pick up mistakes and correct them
• Must have working knowledge of Infosoft/X3/ICE
• Work extremely accurate and well under pressure 
• Be able to reconcile and prepare account statements for payment 

Requirements Include: 

• Fully Bilingual in Afrikaans and English 
• Excellence client service and interpersonal relations 
• Timekeeping and planning
• Excellent verbal and written skills 
• Deadline and goal orientated 
• Work well under pressure and willing to work over time if needed 
• Excellent problem solving skills 

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Purpose of this role:

• Responsible for the overall day to day management of the production facility
• Management of production staff and all other related resources in the manufacturing system
• Management of Procurement, Sheetmetal, Welding, Bakery assembly, Dispatch, Receiving
• Planning and scheduling of all jobs to ensure ontime delivery
• Implement and maintain production processes and procedures that enhances productivity and efficiency
• Enforce regular housekeeping in the production facility
• Managing all raw materials and consumables used in the production facility
• Provide weekly production report to senior management on the progress of each job and proactively report all issues experienced
• Implement and maintain quality system that enhances and monitor the quality of all products produced

Education and Experience:

• Matric
• Relevant Tertiary Qualification
• Minimum of 3 years’ experience in a similar position
• Experience as a Production Coordinator or similar position.
• Experience in the Manufacturing and or Engineering sector.
• Bilingual (Afrikaans and English)
• Computer Literate

Competency Requirements:    

• Attention to detail
• Good interpersonal communication skills both verbally and written
• Problem-solving skills
• Time management skills
• Dedicated and reliable
• Possess the ability to adjust and to learn new skills
• Great Relationship Management
• Understanding of risk Management
• Adapt to change
• Flexible with the ability to manage stress and work under pressure
• Able to ensure a tidy work environment

Description of duties:

Floor Management

• Inspecting production WIP and finished goods using company standards to ensure it meets specification
• Managing and coordinating with team leaders to ensure that production is within the time frame to meet deadlines
• Communicating any delays for due dates to project managers and identifying reason for delay
• Reviewing blueprints, drawings, and specifications to ensure finished goods meet specification
• Recording inspection results by completing reports, summarizing re-works and waste control
• Inspecting and enforcing production output using industry appropriate methods, such as comparing to standards, measuring dimensions, and examining functionality
• Inputting and tracking data into quality database. Report any red flags or areas of concern
• Implementing improvements to the production process
• Implement approved by management improvements or procedures
• Monitoring the use of equipment to ensure it is safe and functional
• Updating job knowledge by engaging in educational opportunities and regular training
• Maintains safe operations by adhering to safety procedures and regulations.
• Ensure quality paperwork are completed for each job
• Manage crating team leader to ensure that each pallet is correctly strapped for delivery
• Overlook that crating standards are met and initiated training where necessary
• Check that paperwork is filled out to identify discarded inventory a measure the error rate for various stages in supply and production chain
• Design specification sheets to recognize when an item doesn’t fit in with company standards.
• Drive continuous improvement on production floor.
• Identify tools and equipment that are required

Operational

• Production planning, workflow according to projects and deadline
• Identify the start dates for each order and manage the production of each product on the order for on time delivery
• Responsible for setting up master production schedule and execution thereof in all departments of the production facility
• Communicate all deadlines and arrangements to Division Team Leaders and coordinate the execution of duties
• Supply each production staff member with a daily Task List derived from the production schedule and manage and assist staff to meet their deadlines
• Coordinate all production-related paperwork (Job card and all technical drawings and other related information) for each order and ensure that all paperwork is completed and submitted to Office Administrator for record keeping
• Ensure the availability of raw materials and consumables at any given time
• Implement and maintain Tool and Equipment Management System to ensure excellent production efficiency and productivity throughout the production facility
• Assist with any technical changes that needs to be made on any specific product
• Attending weekly production meeting and update senior management on the progress of each order
• Reduce waste generated throughout the production facility
• Assist HR with time and attendance related duties, staff wellbeing and training needs
• Request for Disciplinary action and Issue warnings were requested
• Communicate staff concerns to HR and management
• Attain all paperwork for each order to start and return when orders are completed for filing purposes
• Submit requests for Procurement of Parts and Materials to Office Administrative staff
• Identify material needed and quantity

Process Improvements

• Analyze, document, improve, implement, and maintain processes and procedures that will enhance the throughput of the entire production facility
• Design and maintain production facility layouts that will organize and establish key areas in the facility (Storage, Assembly, Crating, Sheetmetal, Spares, etc.)
• Embark on regular continuous improvement endeavors to ensure peak performance of the Production System (People, Materials, Process, Information)

Quality

• Ensure that all work started in all Divisions has the necessary supporting documents
• Enforce the developed procedures and processes
• Maintain high quality standards with the collaboration of the Quality Controller
• Encourage attention to detail amongst staff and culture of pride in all they do
• Log all waste generated throughout production facility and report extensive issues
• Ensure that materials are received in compliance with company standard and product specification

Staff and Product Development

• Be involved R&D
• Assist in developing new processes and procedures
• Training needs are documented and trained either internally or externally as required
• Apply technical knowledge to improve and develop processes on production floor
• Suggestion and brainstorm innovation ideas with management for approval

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Criteria:

• Post matric Culinary / Hotel School qualification
• 5 years’ experience in a 5-star hotel restaurant or similar environment in a Senior Management position
• Advanced knowledge of food professional principles and practices
• Familiar with the Plettenberg / Knysna community culture
• Have an outstanding culinary and wine knowledge
• Computer literacy
• Excellent communication skills
• Good numeracy skills
• High level of English proficiency
• Ability to plan and execute initiatives
• Ability to train and develop a team
• Must be motivated, enthusiastic, and energetic
• Must be a team player, with a positive attitude
• Availability to work shifts
• Must be able to work under pressure

Key Performance Objectives:

• Preparation and cooking of culinary offering
• Review and adjust systems and procedures in the kitchen to ensure their effectiveness
• Develop and create new menus and recipes based on standards or artistic contributions.
• Demonstrates knowledge of high-quality food products, presentations, and flavour
• Ensure compliance with food handling and sanitation standards
• Ensure compliance with all applicable safety standards, laws and regulations
• Supervision of kitchen shift operations and ensures compliance with all Food & Beverage policies, standards, and procedures
• Maintain purchasing, receiving and food storage standards
• Support procedures for food & beverage portion and waste controls.
• Maintain food quality and standards
• Exceed performance goals, budget goals and team goals
• Comprehends budgets, operating statements, and payroll progress reports as needed to assist in the financial management of department
• Understands the impact of departments operation on the overall property financial goals and objectives and manages to achieve or exceed budgeted goals
• Reviews staffing levels to ensure that guest service, operational and financial objectives are met

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EXPERIENCE AND QUALIFICATION:

• At least 3 years' experience in a financial or administrative role.
• Relevant degree will count in the candidate's favour.
• Analytical with extremely good planning and organizational skills and excellent communication skills. Must be able to handle high volumes of work under pressure.

KEY SKILLS:

• Strong Financially inclined
• Analytical
• Good Excel skills
• Excellent customer service skills
• Good planning and organizational skills
• Ability to work in a team
• Good attention to detail
• Ability to work very accurately and efficiently

POSITION RESPONSIBILITIES:

• Contract control - Making physical purchase contracts and the collection of outstanding contracts.
• Inventory control - Ensure that the stock on the company's system matches the stock on Cooperatives' systems and instruction request, stock swings, transfers etc.
• Preparation & handling of invoices for payments to suppliers/producers for stock purchased.
• Transaction control - Confirm that all transactions relating to the purchasing side are entered into the system every day and match what was done on Safex.

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Our client requires:

• Well-Spoken Professional who knows how to captivate customers and seal the deal
• Industry Experience: With at least 1 year of experience in the motor vehicle sales industry, you'll hit the ground running and start making an impact from day one.
• Western Cape Lifestyle: Based in the breathtaking Western Cape, you'll enjoy the perfect blend of work and play amidst stunning landscapes and vibrant communities. 
• Target-Driven Culture: Meet ambitious targets.  The client  provides you with the tools and support needed to surpass them. Your success is their success!
• Passion for Sales: If you're passionate about vehicles and love the thrill of closing a sale, you'll feel right at home!

What is on offer:

• Competitive Salary: Enjoy a competitive basic salary that rewards your hard work and dedication.
• Lucrative Commission Structure: Earn generous commissions on every sale, giving you the opportunity to maximize your earnings.
• Large Company Benefits: From health insurance to retirement plans, they offer a comprehensive benefits package to ensure your well-being both on and off the job.

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Requirements:

• Valid Code EC / 14 driver's license
• Able to communicate in Afrikaans or English
• Valid PDP
• Minimum 3 years’ experience

Responsibilities:

• Daily deliveries and collections in and around the Helderberg Area
• Taking care of all company property
• Upholding the company’s image through safe and courteous driving manners