Payroll Specialist at National Lotteries Commission

THE PURPOSE OF THE JOB

• The Payroll Specialist accountable to the Senior Manager: Finance, will be responsible for managing of the monthly pay runs and ensures its completeness, validity and accuracy by performing validation checks prior to submission for payment and ensure adherence to statutory regulations.
• This will also include the implementation of internal controls and management of the payroll, leave data, benefits, and third-party payments monthly.
• The Payroll Specialist will also be responsible for accounting of the payroll in the financial system accurately and handle monthly queries, audit queries and findings when called to do so.

REQUIRED QUALIFICATIONS

• Relevant degree in Human Resources or Finance Management.
• Registered Tax Practitioner
• South African Payroll Association member (preferred)

REQUIRED EXPIRIENCE

• 5 years’ experience in a similar role
• Proficiency in Oracle E-Business Suite is an added advantage

KEY RESPONSIBILITIES

• Ensure that payments for Board members and Distributing Agencies are reviewed and remitted for payment timeously
• Check accuracy, validity and completeness of payroll as submitted
• Perform monthly variance analysis on payroll
• Perform payroll related reconciliations for review such as
• Reconciliation between payroll system and finance systems
• Recons between payroll, the general ledger and the bank statements
• Reconciliation of provident fund, medical aid and risk benefits and all other third party
• payments and prepare journals and refunds where required
• Accounting for payroll related transactions in the financial system
• Ensure the accuracy and completeness of all payrolls run on they payroll system ((i.e. Oracle E-Business Suite)
• Manage remuneration package structuring for new and existing employees when required, as per policies and procedures, and relevant tax legislation
• Manage bulk annual increases, back pay, bonus payments and ad-hoc payments
• Preparation of employee cost budget on an annual basis in consultation with Human Capital Management
• Develop and review all related policies and Standard Operating Procedures to ensure business optimisation and compliance with legislation
• Ensure the effective management, investigation and resolution of queries and conduct appropriate checks to ensure data integrity
• Ensure the effective management of court orders, statutory deductions and relevant input received from employees
• Communication with South African Revenue Services (SARS) for SARS related matters affecting the organisation
• Manage the distribution of payslips and issuing of IRP5’s
• Ensure submission of all statutory returns (e.g. EMP 201, EMP501, annual workmen’s compensation fund return)
• Prepare monthly journals for leave provision and prepare leave reconciliations
• Generate and control reports to be sent to relevant stakeholders
• Identifying and adhere to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks
• Proactively manage all direct reports in order to ensure that the strategic objective for the unit is met.

REQUIRED COMPETENCY AND SKILL

• Extensive Knowledge of Payroll management and Processing
• Quality Assurance
• Attention to detail
• Accuracy with numbers
• Knowledge and understanding of laws on payroll related matters (e.g. Income tax Act)
• Understanding of payroll and accounting software, particularly EBS and Oracle
• Communication skills
• Analytical skills
• Moderate to advanced Excel skills
• Understanding of Basic Conditions of Employment Act

IMPORTANT NOTICE: APPLICATION INSTRUCTIONS:

• Please clearly indicate the position you are applying for in the subject line of your email
• Only candidates who meet the requirements should apply;
• Correspondence will be entered into with shortlisted candidates only;

Submit your comprehensive C.V with qualifications attached to the following email address: [email protected]

CLOSING DATE:

• 03 SEPTEMBER 2024THE PURPOSE OF THE JOB