Personal Assistant at Momentum Metropolitan Holdings Limited

Role Purpose    

• Ensure the smooth running of the business by providing effective administrative assistance to the line manager.

Requirements    

• Grade 12 or equivalent qualification (essential)
• Office administration, secretarial or equivalent qualification
• 3-4 years' relevant experience (essential)
• Exposure to supporting a manager or team  
• Exposure to human capital/ HR / Tech functions would be an added advantage.

Duties & Responsibilities    

• Proactively manage, coordinate and maintain the diary of the line manager.
• Coordinate all aspects of meetings, workshops and functions (venue logistics, catering) according to manager’s requirements, and within budget parameters.
• Administrative support for meetings and workshops (collate, compile and distribute agendas, presentations, minutes within agreed timeframes).
• Manage travel arrangements for manager, according to agreed business process and budget parameters.
• Manage incoming calls and correspondence (paper and electronic), responding independently where possible and in line with authorised judgement.
• Order and control refreshments, office supplies and equipment, ensuring enough stock is always available, in line with budget parameters.
• Ensure files (paper and electronic) are kept in order and easily accessible by manager.
• Prepare and check invoices and arrange for payments to ensure adherence to requirements and Service Level Agreements.
• Ensure office equipment is regularly maintained by relevant service providers.
• Monitor and respond to incoming communication on behalf of line manager, where appropriate, ensuring efficiency and timeous response.
• Escalate faults and other housekeeping issues with the relevant service provider and ensure queries are resolved within agreed Service Level Agreements.

Competencies    

• Interacting with People
• Making Decisions           
• Showing Composure
• Embracing Change         
• Team Working 
• Meeting Timescales
• Checking Things
• Following Procedures   

Closing Date: 8th, July 2022