Personal Assistant to the CEO at Film and Publication Board

Requirements:

• Bachelor’s degree in business administration or a relevant equivalent qualification
• 3 years relevant experience in Governance, Compliance, and Executive support duties
• Discretion & Confidentiality: Absolute trustworthiness with sensitive information.
• Organisational Skills: Exceptional ability to multitask, prioritize, and manage complex schedules.
• Communication: Excellent written and verbal skills to represent the CEO effectively.
• Proactivity: Taking initiative and anticipating needs.
• Technical Proficiency: Advanced skills in MS Office Suite and other relevant software

Competencies:

• Business Acumen
• Customer/ Stakeholder Commitment
• Drive for Results
• Collaboration
• Impact and Influence
• Self-Awareness and Insight

Duties:

• The successful candidate will report to the CEO of the FPB, and their responsibilities will include:
• Acting as the first point of contact, handling calls, filtering correspondence, and drafting high-level communications.
• Compile a wide variety of administrative tasks for the CEO, including managing an extremely active calendar for appointments.
• Collaborate with other teams to facilitate smooth communication and workflow in the CEO’s office.
• Handling confidential documents on behalf of the CEO.
• Organizing complex itineraries, accommodation, and transportation.
• Arrange EXCO and Joint MANCO meetings.
• Provide the Agenda, Matters arising, and previous Minutes ahead of the scheduled meetings.
• Coordinates and consolidates monthly and quarterly reporting to Council and Ministry.
• Maintain and monitor a dynamic action list, ensuring timely follow-up on tasks delegated by the CEO
• Ensure that all direct reports of the CEO have signed performance agreements in place.
• Plan, coordinate, and ensure the CEO’s schedule is followed and respected.
• Communicate directly and on behalf of the CEO with Council members on matters related to the CEO’s initiatives and activities.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO.
• Provide a bridge for smooth communication between the CEO’s Office and internal employees, demonstrating trust and support with Executive Management.
• Assist Council with the information needed.
• Screen and prioritize incoming communications, including emails, phone calls, and correspondence, ensuring prompt and accurate responses.
• Maintain discretion and confidentiality in relationships with Council and Executive Management.
• Ensure that the CEO’s bio is kept updated and respond to requests for materials regarding the Council and the Organization in general.
• Assist the CEO with ad hoc tasks.
• Follow up on contacts made by the CEO and support the cultivation of ongoing relationships