Personal Assistant to the Chief Financial Officer at National Arts Council of South Africa (NAC)

Key Responsibilities

• Manage the diary of the Head of Unit and the Unit
• Manage the filing system for the Chief Financial Officer and the relevant documentation for the Unit
• Prepare the necessary documentation for scheduled meetings
• Take minutes at meetings and distribute to the relevant role players
• Collate and submit relevant requests, files etc. with both internal and or external auditors
• Compile reports and information as directed in a timely manner to meet government and internal reporting deadlines
• Manage and maintain accurate and detailed records
• Take responsibility for arranging and coordinating all logistics for travel arrangements for the Unit
• Ensure data projectors and other equipment are available for meetings and presentations
• Compile a list of stationery requirements for the unit and order stationery when required
• Prepare requisitions and assist with purchase orders for goods and services.
• Prepare presentations for CFO.
• Prepare submissions and reports for the CFO to committees and Council.
• Preparation of packs for committee and Council meetings.
• Submissions of reports to stakeholders (DSAC and NT)

Qualifications and working experience

• Matric
• Accounting or bookkeeping qualification
• Administrative and/or Secretarial qualification
• 4-5 years’ relevant experience
• 2 years general accounting experience