Personal Assistant toChief Director: Corporate Services at Limpopo Department of Sport, Arts and Culture

REQUIREMENTS :

• Diploma / Bachelor’s Degree NQF level 06 / 07 in Office Management / Management Assistant or equivalent qualification related to the field as recognized by SAQA. A minimum of 2 years’ experience as a Personal Assistant. A valid Driver’s License (except for persons with disabilities).
• Knowledge And Skills: Word processing, managing files and records, obtaining and disseminating Information, managing requests or enquiries and providing customer and personal services. Good Telephone etiquette, computer literacy, sound organizing skills, good people skills, basic Interpersonal relationship, communication skills, organizing skill and client Liaison / Customer care. 

DUTIES :

• Provide secretarial/ receptionist support service to the chief director: Handling phone calls, in addition to the call for the Chie Director, Discretion is required to decide to whom the calls should be forwarded. In the process the job incumbent should finalize some enquiries, performs advanced typing work, operates and ensures that office equipment, e.g. Fax machines and photocopies are in good working order, records the engagements of the Chief Director, utilizes discretion to decide whether to accept/ decline or refer other employees request for meetings, based on the assessed importance and urgency of the matter, co-ordinates with and sensitises/ Advises the Chief Director regarding engagements and compiles realistic schedules of appointment.
• Render administrative support services: Process all invoices that emanates from the activities of the Chief Director’s work, records minutes of the meetings of the Chief Director where required, drafts routine correspondences and reports, filing of documents for the Chief Director, administers matters such as leave registers and telephone accounts, receive records and distributes all incoming and outgoing documents, handles the procurement of standard items like stationery, refreshments, etc, collect all relevant documents to assist the Chief Director to prepare for meetings. Remains up to date with prescripts/ policies and procedures applicable to his work terrain to ensure efficient and effective support: study the relevant Public Service and Departmental prescripts/ policies and other documents to ensure that the application thereof is understood properly and remains abreast with the procedures and processes that apply in the office of the Chief Director.