Personal Assistant at Woolworths

Job Description

• Deal with strategically sensitive and confidential information
• Diary and e-mail management - assisting in effective time management
• Prepare for and organise meetings/conferences/functions and other general group activities
• Co-ordinate and reconcile travel arrangements
• Screen telephone calls and pro-actively deal with queries
• Liaise with customers – both internal and external
• Co-ordinate presentations and develop required documentation
• General admin and filing
• Ordering of stationery
• Minute taking
• Capture & follow up on supplier invoices and expense reports
• Monthly and adhoc report collation

Minimum requirements;

• 2-3 years proven secretarial experience and skills at a personal assistant level
• Ability to communicate effectively – excellent verbal and written skills
• Computer literate – Ability to use MS Office (Word, PowerPoint, Excel, Outlook)
• Ability to use own initiative and be proactive
• Ability to work independently and decision making-ability
• Ability to work effectively in a pressurised environment with high volumes of varied work
• Efficient and accurate with attention to detail
• Excellent planning and organising skills
• Varied working experience and maturity is important
• Good interpersonal and relationship building skills
• Customer Service Orientation
• Self-starter with the ability to work independently with confidence
• Manage and administration of purchase orders