Planner/ Project Programmer (12 Months contract) at Tsebo Solution

Duties & Responsibilities

Operational Planning:

• Creating, maintaining, and reviewing a programme of work
• Be able to read drawings received from the design team
• Ensure that projects are completed within the agreed upon timeframe
• Ensuring that projects are completed on time and within budget
• Liaising with surveyors, engineers, and architects
• Producing progress reports and forecasts for team members, clients and stakeholders
• Breaking large jobs down into phases of development
• Using project management tools to plan timeframes
• Working with estimators to calculate the resources needed for a project
• Planning contingency programmes in case timeframes change
• Meeting with contractors and suppliers
• Demonstrating knowledge of construction
• Managing several projects with the support of junior planners
• Working between offices and construction sites.

Daily Administrative Support:

• Improve methods of carrying out work through on-the-job experience.
• Ensure that workflow continues without interruption.
• Filing of all project documentation.
• Ensure efficient and effective performance and turn-around times.
• Schedule and hold regular feedback meetings with all relevant staff and stakeholders when required.
• Collate, distribute and control sensitive information and reports to authorised persons only.
• Analyse, correct, consolidate and prepare all project related documents for reporting purposes.
• Record and store information and correspondence in accordance with systems provided.
• Accompany Project Manager’s to site and assist with site meetings and taking minutes/messages and general support during meetings.
• Communicate outcomes of meetings to relevant stakeholders.

Stakeholder Management:

• Understand the processes required to identify all people and/or organisations impacted by the project.
• Analyse stakeholder expectations and impact on projects.

Customer Service and Advice:

• Promote and coordinate open and effective communication
• Keep up to date with business developments within the environment.
• Liaise with internal departments to ensure client’s needs are fulfilled effectively and efficiently.
• Work with existing processes and procedures in such a way that operational efficiencies and performance are enhanced.
• Attend to and resolve all customer queries timeously or escalate when necessary.
• Follow up and follow through on all queries timeously.
• Update supplier information and maintain relationships.
• Manage conflict.

Reporting:

• Prepare all project weekly/monthly reporting within set timeframes for submission to relevant parties.
• Prepare project presentations for Operations/relevant stakeholders when required.
• Update and maintain all project records, keeping all guarantees, COC’s, approval documentation and as-built drawings for 

Skills and Competencies

• Solid organizational skills and multitasking skills.
• Strong working knowledge of Microsoft Office and of project management tools.
• Excellent communication skills.
• Planning and organising skills.
• Excellent interpersonal skills.
• Initiative, problem solving and follow-up skills.
• Good time management skills.
• Negotiation skills.
• Conflict Management skills.
• Presentation skills.
• Interpersonal skills
• Communication Skills (Verbal & Written)
• Strong analytical and numerical skills
• Problem solving skills
• Emotional Intelligence: ability to work with colleagues who have different ways of behaving and interacting.
• Resilience: ability to cope with setbacks.
• Ability to work unsupervised and within a team.
• Self-disciplined, motivated, energetic self –starter with an exemplary work ethos.
• Capability to interact with both internal and external customers at all levels.
• Ability to maintain confidentiality.
• Attention to detail with a methodical and structural approach.
• Results focussed and professionalism
• Ability to multitask
• Ability to follow established procedures.
• Ability to work under pressure and independently.
• Project a professional and competent image at all times when on duty.
• Customer centricity.

Qualifications

• Grade 12 (non-negotiable) plus….
• Degree in Project Management or construction management
• Related Construction knowledge advantageous.
• Knowledge in MS Projects essential 
• Minimum of 10 years’ experience in Planning /project management in a related field.
• 2-3 years’ Experience in commercial fitout within a large organisation
• Have knowledge in project management.
• Project finance administration.
• Working with multiple stakeholders.
• MS Word, Excel, MS Outlook, MS Project, InforEAM, Axapta, MS Projects
• Budget Management.
• Reporting and tracking.
• Relationship Management
• Acute awareness of project interdependencies
• Courteous and tactful with customers/ suppliers
• Telephone etiquette
• Attention to detail
• Project Management processes, methodologies and frameworks.
• Project scheduling