Portfolio Assistant - Cape Town CBD at Pam Golding Properties

Key Responsibilities    

• Respond to all correspondence relating to the portfolio.
• Record monthly recoveries, billings and post and petties in a timely manner.
• Distribute circulars and financial reports as required.
• Handle all invoicing relating to schemes.
• Process insurance claims and insurance renewals.
• Carry out light HR administration of scheme employees.
• Meticulously prepare and distribute meeting notices, files, packs and minutes in accordance with applicable legislation.
• Regularly update Trustee, Owner and Tenant spreadsheets.
• Register schemes with CSOS and handle other CSOS related matters.
• Log and follow up on all aspects of maintenance issues from quotes, approvals and orders to completion and the daily updating of maintenance spreadsheets.
• Organise the required annual or periodic services of fire equipment, generators, heat pumps etc. and maintain records thereof.
• Manage access control matters such as the issuing and invoicing of tags and remotes.
• Prepare and implement safety specifications in line with Safety, Health, Environmental and Quality legislation.
• Attend and minute site meetings as required.
• *IMMEDIATE AVAILABILITY AN ADVANTAGE

Key Competencies    

• Diligence and work ethic in keeping with the company ethos.
• Ability to work independently as well as in a team-oriented environment.
• Basic understanding of insurance and labour relations.
• Driver’s license or reliable transport.
• Knowledge of MDA Property Manager is an added advantage.

Education & Experience    

• Matric/Grade 12.
• Paddocks Sectional Title Course is preferred.
• Minimum 3 years working experience in a similar role required.

Knowledge & Skills Required    

• Excellent verbal and written communication skills.
• Detail-oriented, effective problem-solving skills and the ability to show initiative.
• MS Office skills.
• Effective time management skills and ability to work under pressure and multi-task.
• Enhanced interpersonal communication skills.