Portfolio Lead - Reg and Mandatory at Apex Group

The Role:

• The role of the Portfolio Lead leads the information technology portfolio discipline for a business group globally. Supports the planning and scheduling of projects, change management, project metrics production and analysis within the Portfolio.
• The position reports into the Global Head of Technical Project Management and helps plan annual portfolios based on business needs, manage portfolio health, risks, dependencies, and compliance, and develop standard project/program delivery methodologies to be used across all BUs and regions.

Key duties and responsibilities:

Resource Management

• Day to day management of a team of project managers – recruitment, line management, team morale, career progression & training of a team of PMs.
• Accountable for PM teams ongoing deliverables – providing technical expertise - ensuring project documentation is in place, reviewing quality of project plans and project data, ensuring milestone dates are met, ensuring changes are captured, risks & issues are being logged, etc.
• Measuring teams performance – work with PMO to provide metrics on the teams delivery performance across the projects
• Responsible for budgets – managing people cost and project cost ensuring ensuring costs are in line with agreed budgets.
• Resource management - work with Apex’s resource manager re allocation and utilisation of project team across projects.

Portfolio Management Controls and Communication

• Day to day management of the overall portfolio and work stream plans
• Identify, managed and escalate risks, issues, assumptions and dependencies
• Identify, manage and escalate project variances to maintain baseline
• Complete impact analysis and “What if “ scenario planning as required
• Setup plan review/ status meetings with internal teams and 3rd parties
• Organises and present status reviews to management team
• Produce summary level reports for senior management presentation
• Liaise with management from a resourcing perspective to ensure resourcing plans aligned
• Ensure planning documentation maintained and of adequate quality
• Ensure planning quality gates in place and achieved
• Ensure efficient communication with all senior level stakeholders
• Work with IT teams – IT Ops, Dev, BA, QA, etc. to understand current issues around project planning/delivery and put plan in place to address same.

Vendor Management

• Manage external vendors to ensure they deliver to time and budget deliverables.
• Act as escalation pointy for the Project managers with vendors.
• Assist the Project Managers in the managing of external vendors to ensure on time and to budget delivery.

Experience and Knowledge:

• Bachelor's degree required; Advance degree in IT related field or MBA preferred.
• 10+ Years Project Management experience in a large multi-unit global organization required. 
• 5+ years supervisory experience overseeing projects and global teams.
• Project Management Accreditation (APMP, PMI, Prince 2 or equivalent) -preferred.
• Programme management skills in complex IS and business environments, including ability to coordinate multiple teams in various locations and time zones. 
• Deep project management experience managing large-scale, global implementations. 
• Experience working on projects in the financial services industry would be an advantage.
• Must possess extensive knowledge and expertise in the use of Project and Programme Management methodologies and tools. 
• Passion for leading teams and implementing change. 
• Demonstrated leadership skills.  Strong negotiation and team-building skills with the ability to create consensus around decisions and mitigate conflicts among different teams.
• High communication skills required at all levels. Must be able to interact with senior leadership.  Excellent command of verbal and written communication (English).  Effective presentation style for all levels of stakeholders.
• Strong problem solving, decision making, issue analysis and resolution skills. 
• Highly organized.
• Demonstrated ability to manage competing priorities with internal clients.
• Ability to work well in a fast paced multicultural global work environment. 
• Demonstrated ability to work with multiple stakeholders and manage competing priorities with internal clients.
• Ability to gather and address both business and technical requirements. Must be highly motivated.
• Proficient in MS Office products including MS Project.

What you will get in return:

• A high level of visibility within a large organization on an upwards trajectory.
• Opportunity to work with a diverse, agile and global team.
• Exposure to all aspects of the business and cross-jurisdiction.
• The opportunity to innovate, bring discipline to brand activity and really make a difference.
• A genuinely unique opportunity to be part of an expanding large global business.
• Work for a fast developing and one of the worlds leading independent fund administrators;
• Opportunities for professional development.
• Positive and hospitable work environment.
• A genuinely unique opportunity to be part of an expanding large global business.