PPM_APM Administrator at Bidvest Facilities Management

ROLE PURPOSE

• The Generator Administrator will monitor and drive progress updates on all active tasks by interfacing with Bidvest field teams and regional role players and use of the Vodacom systems.

MAIN OUTPUTS

IFS Activities

•  Generator Dash Board: Check RTC Tasks if survey is completed. Put Task in Complete. For all regions
•  Reports: Pull reports on required information, analyse. (Includes filtering information int excel for easy reading/analysing and summary of inf requested.
•  Create Tasks: In the event Mechanics/FT’s are unable t get a certain task from SPOC or Dispatch, provide assistance with the relevant task. For all regions
•  Stock Transfers: Stock in Montana Dep and Isand Dep must be booked out manually t boot stock.
•  Create “Places”: Creation of new generators in IFS for Dispatch assign tasks.
•  Training: Occasionally assisting colleagues with guidance on IFS. As well as assisting FT’s/Mechanics with device utilization where needed and reset of devices.

Finance/ SAP – Activities

•  PR’s/PO’s: Creation of PR/P for the Generator department.
•  WO’s: Create Work Orders for the generator department.
•  Trip: Create Travel requests for all generator related trips.
•  Overtime: Check on Power BI Tracker t validate overtime, loading it t SAP. Standby captured and sent t payroll.
•  Ageing WIP: Assist in recovering outstanding on ageing WIP. This includes searching for supporting documents. Investigation of accuracy of data. (Example – Fuel Cell Maintenance)

Materials – Activities
Stock:

•  Stock count, stock orders and boot stock counts

Daily Activities

•  Services on Generators: Monitoring all services t help with scheduling. Current running hours, most recent task n for IFS referencing.
•  Stolen Generators: Follow up with Security regarding all stolen and recovered generators. This ensures that fleet is up t date and relevant parties knows about licences, possible deployable generators.
•  Reporting: Supplying Management with information they may require. Following up with SPOC’s, FT’s and Mechanics where needed and required.
• FT’s Assistance: FT’s may require help with:
  •  Leave
  •  Overtime forms or Overtime captured in SAP
  •  Stock order/ transfer
  •  Keys order

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE
The Applicant must meet the following requirements:

• Matric
• Diploma / Certificate Courses
• None
• 2 - 3 Years’ experience in Telecommunications / Network Operating Environment / Fault Management
• Good listening, verbal and written communication essential
• Be proficient in MS Outlook, Word, Excel and Power Point.
• Effective communication through verbal and electronic means essential
• Ability to work as part of a team.
• Ability to cope under pressure
• SAP Knowledge
• MS Office Packages

FUNDAMENTAL COMPETENCIES

• Good Communicator
• Analytical
• Customer/Client Focus
• Relationship Building & Networking
• Initiative/Proactively
• Decisiveness
• Dealing with ambiguity
• Listening
• Written Communication
• Flexibility
• Problem Analysis
• Teamwork
• Stress tolerance
• Team Performance Driven
• Quick Reaction