Practitioner, PAYE at Exxaro Resources

Job Advert Summary    
PURPOSE:

• To execute PAYE process in line with SARS regulations and legislation.
• To optimise PAYE processes and systems in line with business requirements.

Minimum Requirements    
QUALIFICATIONS:

• N Dip: Accounting (Essential/Minimum)
• Diploma Payroll Management (Essential/Minimum)
• B Tech (Relevant) (Recommended/Desirable)
• Certificate First Line Management (Recommended/Desirable)

EXPERIENCE: 

• 5 years Relevant Payroll Accounting, Employee Tax (e.g. PAYE) or related experience (Essential/Minimum)  Operational

REQUIREMENTS: 

• Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)
• Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)

Duties & Responsibilities    
POSITION TASKS:

The incumbent will inter alia be responsible for the following:
Administration and Document Control

• Ensure that all employee tax and Pay As You Earn (PAYE) processes are correctly and timeously implemented and executed
• File employee tax (e.g. PAYE) source documentation and reports in line with legislative and business requirements
• Conduct regular quality checks on documentation to ensure compliance and correctness
• Ensure all employee tax related information is available and timeously distributed
• Contribute towards continuous improvement and processes

Compliance, Governance and Assurance

• Make recommendations to ensure that all PAYE and employee tax related services delivered are compliant to SARS legislation and company business rules
• Execute responsibilities in a manner that is in accordance to guidelines and standards associated with Human Resources (HR) services
• Comply with HR service delivery metrics, standards and guidelines
• Ensure compliance to applicable policies, processes, procedures and applicable statutory laws and regulations
• Address discrepancies/unlawful practices by reporting it to the manager
• Apply ethical principles in the practice and processing of HR relevant data

Customer and Client Relationship Management

• Liaise and manage internal and external relationships to pro-actively address and resolve PAYE related queries, obtain information and action potential changes timeously
• Encourage open expression of ideas/opinions and foster dialogue. Seek out different opinions. Inform people of decisions, changes and other relevant information. Proactively address conflicts, initiate difficult conversations

Functional Excellence

Standardise, simplify and speed-up functional processes, eliminate duplication/bureaucracy
Develop and apply functional best practices, promote sharing of best practices/knowledge
Identify and manage critical functional risks through appropriate mitigation plans/actionsC

Functional Management  

• Engagement/communication: Communicate and engage functional employees, including virtuals. Engage with executives, operations and cross- functionally with peers. Represent the function/Company externally, as required
• Governance: Ensure function adheres to Group governance, policies and standards, statutory and legal compliance. Entrench a culture of discipline

Internal Business Processes  

• Ensure execution of PAYE processes (Monthly, bi-annual and annual)
• Execute tax certificate process (IRP5 and IT3A)
• Resolve PAYE related queries (External and internal)
• Approve and execute the PAYE and tax submissions
• Reconcile employees’ tax (monthly, bi-annually and annually) and submit returns/tax certificates to SARS via E-filing
• Reconcile and balance monthly tax and ensure that monthly payments and returns are submitted timeously to SARS via E-filing
• Verify tax certificates against the year to date payroll statistical report per employee and report errors
• Finalise the tax year end including reconciliation of PAYE paid and the PAYE deducted, submitting of the electronic IRP5 file to SARS, and reconciling of IRP5's

Safe and Healthy Work Environment  

• Maintain and ensure a healthy environment, safe operations practices, ensuring compliance with all applicable Safety Health and Environmental (SHE) policies procedures in line with set standards
• Encourage a culture that focuses on safety in all operations

Systems Administration

•  Ensure a thorough knowledge and understanding of systems (SARS and business), processes, legislation and business rules relating to PAYE across all business units
• Create manual tax certificates via SARS Easy file
• Draw weekly Statements Of Accounts (SOA) via SARS E-filing to prevent penalties and interest
• Advise on legislative changes

Behavioural Alignment  

•  Demonstrates the following:
• Creativity, collaboration, sociable and awareness to the ecosystem
• Stewardship, accountability, ability to develop trust, safety conscious and ethical
• Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
• Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
• Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

Closing Date: 25th, March 2022