Procedural Officer at Parliament of The Republic of South Africa

Your key responsibilities will be:

Provision of advice, guidance and support to plenaries of the National Assembly, House Committees and Members Forums

• Contribute to the effective functioning of plenary sittings including mini-plenary sittings, by providing procedural advice, guidance and support during plenary sittings of the Assembly.
• Ensure compliance with the Constitution, Assembly Rules and Joint Rules.
• Prepare documentation required for plenary sittings, house committees and members forums. This may include the drafting of Guides, Minutes, Order Papers and Division Guides.
• Fulfil secretariat functions for assigned house committees and/or forums.
• Ensure effective record keeping of meeting artefacts and conveying of decisions.

Contribute to the creation and review of institutional memory instruments on plenary-related matters

• Monitor, record, and analyse procedural developments regarding plenary related issues.
• Prepare write-ups for NA Table Publications including for Procedural Developments and Fact Sheets.
• Ensure a record of institutional memory instruments is maintained electronically and is accessible.
• Contribute to the division’s monthly, quarterly and annual reports.

Processing of Membership matters pertaining to the National Assembly related matters

• Processes and advises on matters pertaining to the Membership of the National Assembly including the supplementation and review of lists, the publication of reviewed and supplemented lists and the appointment of whips.
• Maintains accurate records of all membership related matters including updated membership lists of the Assembly.

Preparation of rulings by Presiding Officers

• Develops and produces rulings for presiding officers

 To qualify, you must have:

• Relevant four-year degree / Post Graduate Diploma at NQF Level 8
• At least 5 years’ experience in a Parliamentary or related environment.
• THIS POST IS SUBJECT TO A 6 MONTH PROBATIONARY PERIOD.

 You must also demonstrate:

• Thorough knowledge of Parliamentary processes and procedures and of constitutional framework and relevant legislation
• Knowledge of political environment.
• Excellent written and oral language skills.
• Excellent analytical ability.
• The ability to work long and irregular hours under sustained pressure.