Process Specialist, Accounts Payable - Kempton Park at DSV

Tertiary Qualification(s) - Advantage

• Higher Certificate or BComm in the finance area

Computer Literacy Level - advanced 

• MS Word, Excel, PowerPoint & Outlook

Additional Computer Skills 

• SAP
• WebCost

Job-related Requirements

• Minimum of 4 years’ experience in an Accounts Payable, preferably in a Shared Services environment AND
• Experience in a supplier facing role (ie. Having to meet with management both at DSV and Supplier to discuss challenges faced etc.) AND

Minimum of 2 years experience in reporting, preparing dashboards, analyzing data and presenting information from analysis to management

Electives

• Excellent communication skills
• Strong reporting skills
• Ability to work under pressure
• Strong Reconciliation skills
• Highly organized and good time management skills
• High level of problem solving skills – analytical ability
• Attention to detail
• Ability to work in a diverse team as well as be self-driven
• The ability to explain transactions using T-Accounts
• Understand and explain accounting principles and concepts
• Being able to travel to suppliers premises for meetings

MAIN PURPOSE OF THE ROLE 

• The main purpose of the role is ensure that both business and suppliers are following the correct processes to ensure that costs are captured accurately and timeously in the DSV System

DUTIES & RESPONSIBILITIES 

• Maintain and build good relationships with branch administrators, suppliers as well as the Verification, AP & VQH team in ISSC
• Work closely with the Business Controllers to ensure that RSSC requirements are clearly communicated to all business units
• Meetings with suppliers and/or business units as required
• Facilitation of training sessions with RSSC & business as needed
• Creation and Maintance of training material relating to the AP Department
• Creation and Maintance of Work Instructions and Policies relating to the AP Department
• Monitor the invoice processing process to speed up the process and mitigate risk to the business
• Attend to all queries within the timeframe as set out in the SLA
• Perform root cause analysis and resolve queries related to accounts payable within agreed turnaround times
• Ensure that both business/operations and RSSC is compliant with all DSV policies, both local and global, at all times
• Drive cost efficiency (i.e reduce unit pricing)
• Liaise with branch staff as well suppliers and actively manage the timely resolution of discrepancies/dispute and the submission of outstanding invoices for processing and approval 
• Ensure expenses are recorded in the correct accounting periods and the preparation of accruals for month end closing
• Accurate and on time Month end Reporting
• Provide supporting documentation and other audit requirements
• Perform any ad-hoc duties as required by immediate supervisor or management
• Supply accurate and timeous figures for forecasting and reporting purposes
• Provide support to the AP Team in vendor reconciliations and payment queries as and when needed