Procure to Pay Lead - Sandton at Blue Label Telecoms

Job Purpose

The Procure to Pay Lead is responsible for providing operational oversight of the procurement to pay daily operations which includes, processing, compliance, problem solving relating to requisitions, purchase orders, invoices and payments. This includes operational oversight of the Stock Operations and Procurement, as well as Cash Management across the Shared Services division.

Responsibilities

Procure to Pay Operations

• Drive clean Stock and Expense audits across the serviced companies
• Drive efficiency gains and ensure the high quality of customer service and risk management
• Initiate and implement business plans to enhance processes and support growth objective
• Investigate the vendor ageing and resolve aged accounts by collab
• Prepare effective presentations and deliver timely updates to Shared Services Executive
• Calculate and monitor KPI performance and publish results to compare across regions
• Monitor goods received not invoiced (GRNI) including reporting, communication, and escalation of aged balances
• Partner with P2P Process owner and Procurement team to develop and achieve strategic business objectives
• Develop materials and provide periodic training with other departments to outline procure to pay processes
• Schedule meetings to meet with key internal and external stakeholders
• Collaborate on various projects to promote long-term performance and expansion of services in end to end processes

Organizational Risk Management

• Develop and/or deliver a contingency plan for significant aspects of the risk management and/or control process
• Drive efficieny and a high customer service as well as ensuring risk is managed across the different teams

Leadership and Direction

• Lead and direct a high performance team in Accounts Payable and Stock procurement services including Travel and Corporate Card Management
• Ensure priorities, goals and clear key performance indicators are set for the team
• Ensure the Procure to Pay (P2P) team delivers on strategic business objectives
• Set priorities for the team including specific goals and performance targets
• Track team performance including invoice processing, purchase order creation, expense auditing, and payment processing
• Leverage team strengths to improve working capital levers

Customer Relationship Management

• Develop and manage good working relationships of key internal and external stakeholders

Financial Management and Control

• Work within established systems to deliver prescribed outcomes for a designated area of financial control

Digital Strategy/Transformational Projects Execution

• Build and populate dashboards and reporting mechanisms to capture results and improvement opportunities for digital initiatives

Requirements:

Behavioural Competencies

• Financial Acumen
• Business Insight
• Ensures Accountability
• Optimizes Work Processes
• Balances Stakeholders
• Instills Trust
• Organizational Savvy
• Communicates Effectively
• Plans and Aligns
• Manages Ambiguity
• Drives Results
• Strategic Mindset
• Manages Complexity

Skills

• Planning and Organizing
• Compliance Management
• Costing and Budgeting
• Numerical Skills
• Computer Skills
• Risk Management
• Strategic Planning
• Adaptive Mindset
• Negotiation

Education

• Matric
• Bcom Accounting Honours - preferably a Chartered Accountant CA (SA)

Experience

• At least 5 years related experience in leading a team within the Procure to Pay function, including stock management
• Experience working with virtual stock and virtual stock management is compulsory
• Experience working within a Shared Services environment will be advantageous
• Experience in cash flow management and forecasting
• Problem-solving and change management skills
• At least 5 years experience of planning, managing and organizing resources within short /
• medium timescales within the overall policy framework