Procurement Administrator (Technology) at MultiChoice

Purpose of the Position:

Responsible for the administration of procurement information, supplier registration and qualification, adherence to legal/statutory/regulatory requirements, and ensure smooth running of procurement processes as per defined policies and procedures.

Key Performance Objectives

Supplier Management:

• Facilitate and maintain effective internal & external customer relations in regard to o/s invoices on open orders.
• Initiate new supplier onboarding requests for the relevant department.
• Receive, manage and monitor cellular and data requests for the relevant department

Procurement Operations:

• Research and resolve invoice discrepancies and queries
• Processing requisitions timeously within expected service or operational agreement
• Follow up on approvals to ensure purchase orders are generated timeously.
• Receipt & match purchase orders to delivery notes or service confirmations
• Follow up on outstanding invoices from suppliers on a regular basis.
• Ensure open purchase orders are followed up & closed on a regular basis
• To give accurate & timely feedback on a rejected Purchase request & manage open order report weekly
• Ensure correct account and cost center allocation
• Liaise with Group Procurement on procurement Master Data related information / queries

Compliance, Monitoring & Reporting:

• Manage age analysis daily and creditors reconciliations
• Assist with Monthly reporting for business units & Creditor queries
• Provide supporting documentation for audits
• Gather various information to ensure adherence to Legal / statutory/ regulatory requirements and contractual obligations.
• Ensure adherence to operational process documentation
• Maintain compliance of procurement processes with the defined policies and procedures
• Monitor implementation of recommendations or remedial plan of action and take necessary actions for effective implementation of recommendations

General Administrative:

• Performing ad-hoc duties as and when requested to do so.
• Taking of minutes of the meetings and distribution thereof
• Office administrative duties

Relationship Building:

• Communicate with the Financial Analyst, Procurement and Shared Services
• Resolve queries with suppliers
• Ongoing liaison with internal stake holders

Qualifications

• A Matric Certificate or Equivalent NQF Level 4 Qualification

Preferred Qualification

• Diploma in Supply Chain Management (SCM) and/or equivalent
• Tertiary Qualification (preferred)

Experience

• A minimum of 3 year administration experience, preferably with procurement
• Procurement System Experience and related Skills
• Excel

Technical Competencies  

• Occupational Health and Safety Act
• Negotiation
• Procurement Management Process