Procurement and Contracting Specialist at GIZ South Africa, Lesotho & eSwatini

• You bring a structured, reliable and solutions-oriented approach to procurement and contracting. You understand the importance of compliant, transparent and sustainable procurement within a complex organisational environment and work comfortably across multiple projects and stakeholders. You are confident operating within established rules, systems and processes and value accuracy, accountability and collaboration in your work.

What You Need to Succeed

Qualifications

• Bachelor of Arts degree in Purchasing and Supply, Supply Chain Management or Business Administration
• Recognised commercial diploma in business administration or a similar qualification

Professional Experience

• Minimum 5 years professional experience in a comparable position
• Excellent knowledge of procurement procedures

What You Will Be Doing

• In this role you will lead and manage procurement and contracting processes in line with GIZ rules, regulations and guidelines. You will support projects and programmes across South Africa, Lesotho and Eswatini by ensuring timely, compliant and high-quality procurement, logistics and contracting services.

Responsibilities

• Procure goods, materials and equipment locally, regionally and internationally
• Issue invitations to tender and process orders in line with GIZ rules and regulations
• Arrange import and export of goods through customs
• Manage shipments to final end-user destinations
• Ensure procurement compliance with the German Supply Chain Diligence Act (LkSG)
• Monitor and maintain the business partner database and conduct market scouting
• Accept and inspect goods for quality assurance and manage defective goods processes
• Ensure correct inbound logistics, inspections, defect reporting and complaint resolution
• Manage importation processes including Incoterms, customs clearance and collection
• Manage end-to-end P2P processes in SAP
• Support asset registry and inventory management in coordination with the Finance Unit
• Ensure end users have visibility to track and trace shipments

Tasks

• Conduct market intelligence to ensure best quality offerings at the best price
• Organise and file documents in line with GIZ records management guidelines
• Maintain daily updates of filing systems including SharePoint and DMS
• Support preparation and shipping of boxes to Head Office for archiving
• Proactively inform projects and programmes of procurement status and delays
• Advise requestors and colleagues on complex procurement cases
• Undertake job-related training as required in agreement with management
• Perform additional administrative tasks as requested by the Head of Finance and Administration and the Head of Procurement and Contracting

Other Knowledge and Competencies

• Very good working knowledge of Information and Communication Technologies including Microsoft
• Office, MS Teams and Systems, Applications and Products (SAP)
• Very good knowledge of the English language. Knowledge of German is an added advantage
• Strong organisational skills with the ability to work independently and show initiative
• Good interpersonal, negotiation and time management skills
• Very good verbal and written communication skills and experience using various media
• Proven intercultural communication competence with a professional and cooperative working style
• Willingness to continuously scale up skills in line with role requirements