Procurement Assistant - Bryanston at African Parks Network

Description

• Responsible for understanding the full procurement process. From order placed, through procurement, to building a load and finally delivering the combined load to the park.

Assist in the administrative procurement processes such as:

• requesting quotations,
• raising delivery notes and
• Prioritise urgent order requests
• Preparation of Commercial Invoices
• Liaise with suppliers in respect of commercial and/or technical clarifications and queries
• Handling incoming and outgoing courier parcels (for parks)

Receipting goods

• Binning goods into storeroom
• Issuing goods out of storeroom
• Stock take + managing old items in storeroom
• Assist the Procurement Specialist to plan and calculate all activities related to the Procurement Department
• Phone daily to follow up if orders placed will be delivered timeously
• Assist with completion of credit applications and supplier administration duties
• Streamline documentation, record-keeping, and filing processes to enhance efficiency
• Maintain an updated and accurate preferred Supplier database
• All duties need to be completed in line with the procurement SOP
• Drives continuous improvement in all aspects of the procurement process
• Perform additional outputs related to the role or assigned by the management
• Parks work 7 days a week and the procurement phone (separate to your personal phone) does receive requests 7 days a week. Some of these might be emergency/crucial and require an after-hour intervention. This is however not the norm.
• Keep current in changes in procurement field and contractual regulations

Requirements
Qualities and Skills:

• Minimum 2 - 3 years work experience in administration
• Experience in procurement 
• Strong attention to detail and accuracy in data management.
• Proficient in using accounting software (e.g., Serenic) and other procurement-related tools.
• Excellent organizational and time management skills.
• Ability to collaborate effectively with internal teams, creditors, and stakeholders.
• Problem-solving mindset with the ability to resolve issues efficiently.
• Strong written and verbal communication skills.
• Knowledge of procurement processes, payables management, and record-keeping.
• Ability to work independently and handle multiple tasks simultaneously.
• Adaptability and flexibility to work in a fast-paced environment.
• Knowledge of French or Portuguese is a benefit

Qualifications:

• Grade 12 (Matric)