Procurement Buyer (1 Cape Town 1 Johannesburg) at Air Chefs

Job Purpose    

• To ensure the efficient, compliant, and cost-effective procurement of goods and services by sourcing products at the right price, quality, quantity, and lead time, in line with operational requirements.
• The Buyer is responsible for processing store requisitions, creating and managing purchase orders, liaising with suppliers, and ensuring uninterrupted stock availability in support of business operations and client service delivery.

Principal Accountabilities    
Procurement & Buying Activities

• Process and validate store and departmental requisitions for accuracy and completeness.
• Convert approved requisitions into purchase orders in line with delegated authority levels.
• Source quotations where required and engage suppliers to confirm pricing, availability, and delivery timelines.
• Place and track purchase orders to ensure timeous delivery of goods and services.
• Follow up on outstanding orders and proactively address delays or shortages.

Supplier & Contract Management

• Maintain effective working relationships with approved suppliers.
• Monitor supplier performance in line with delivery, quality, pricing, and service level requirements.
• Escalate non-performance, pricing discrepancies, or contractual deviations to the Procurement Manager.
• Support contract compliance by ensuring purchases are made against approved contracts and panels.

Compliance, Governance & Audit

• Ensure all procurement activities comply with approved procurement policies, procedures, and delegations of authority.
• Maintain accurate and complete procurement documentation for audit purposes.
• Adhere to all relevant legislative and regulatory requirements applicable to procurement.
• Support internal and external audit processes by providing accurate procurement records and reports.

Systems, Reporting & Administration

• Capture and maintain accurate procurement data on SAP or approved systems.
• Reconcile purchase orders with goods received notes (GRNs) and supplier invoices where required.
• Generate procurement reports as requested, including spend analysis and order tracking.
• Maintain orderly filing (electronic and manual) of procurement records.

Operational Support

• Work closely with Stores, Operations, Finance, and end-users to ensure procurement supports operational demands.
• Assist with demand planning by highlighting trends, stock risks, or supplier constraints.
• Support continuous improvement initiatives within the Supply Chain function.

Qualifications & Experience    

• Matric (Grade 12)
• Suitable qualification at NQF level 5 in Supply Chain Management, Procurement, Commerce or a related field

Experience:

• Minimum of 3 years’ experience in a procurement / buying / supply chain environment.
• Demonstrated experience in processing purchase orders and supplier coordination.
• FMCG environment experience will be advantageous.
• Public sector procurement exposure (PFMA environment) will be advantageous.
• Working knowledge of SAP ERP or similar procurement systems is an added advantage.

Other requirements

• Flexibility in working hours will be required to meet the demands of the role.
• Maybe required to work overtime
• Valid driver’s license

Knowledge and Skills    
Knowledge

• Procurement principles and best practices.
• Public Finance Management Act (PFMA).
• National Treasury Regulations.
• Preferential Procurement Policy Framework Act (PPPFA).
• Constitution of the Republic of South Africa – Section 217.
• Basics of contract and supplier management.
• General understanding of GRAP (advantageous).

Deadline:8th May,2026