Procurement Controller at Weylandts Furniture Cape Town (Pty) Ltd

Role overview:

• As a Procurement Controller, you will be responsible for the accurate placement and monitoring of purchase orders, ensuring the timely and complete delivery of goods. You will work closely with planners, buyers, and suppliers to maintain procurement processes that align with company policies and operational needs.

Key responsibilities:

• Prepare proforma orders and costings as advised by planner
• Place approved orders with supplier, ensure all necessary paperwork received and processed as per company requirement (ensures all suppliers are certified and have signed contracts)
• Ensures Master Data accuracy w.r.t suppliers; contract and item data
• Stipulate and manage any specific order requirements as instructed by the buyer and/or planner
• Liaise with suppliers re: sample requirements, and manage accordingly
• Track orders with suppliers weekly to ensure that production on schedule as per order
• Communicate effectively w.r.t delivery dates especially when there are delays (to planners)
• Be aware of any changes re. pricing, costing, delivery dates and report to planner accordingly
• Establish and maintain good supplier relationships, keeping them informed of supplier policy and any changes thereto
• Handle damages and credit requests with supplier and notify accounts of pending credits/payments
• Price label/barcode management – processing on Syspro, management with suppliers
• Updating of shipment statuses on Syspro

What you bring:

• Grade 12 / Matric
• 2-3 years’ relevant administrative experience, preferably in procurement or stock control
• Experience using purchasing or stock management systems
• Proficiency in Microsoft Office, particularly Excel
• Experience with Syspro is advantageous
• Knowledge of import/export processes is a plus

Competencies and behaviours for success:

• Strong attention to detail and a methodical approach to work
• High level of discipline and responsibility
• Effective communication skills, both verbal and written
• Ability to work independently while taking initiative
• Strong interpersonal skills for engaging with suppliers and internal departments
• Capable of managing multiple priorities in a fast-paced environment
• Strong organizational and numerical skills