Procurement & Costing Clerk - Proto Department (Epping Factory) at TFG (The Foschini Group)

Job Description

• We are seeking a detail-oriented and proactive Procurement and Costing Clerk to join our Prototype Department. The successful candidate will be responsible for sourcing materials, managing supplier relationships, processing purchase orders, and compiling accurate cost estimates for prototype projects. 
• This role is critical in ensuring the timely availability of materials while maintaining cost efficiency and supporting prototype development activities. To support the design, development, and manufacturing of furniture products by assisting with sourcing and tracking all materials and components required for prototype builds, as well as preparing accurate cost estimates for new designs before sampling begins.

Responsibilities

• Source and procure materials, components and services required for prototype development 
• Obtain supplier quotations and negotiate pricing, delivery terms and lead times 
• Generate and process purchase requisitions and purchase orders 
• Maintain and update supplier databases and procurement records 
• Monitor stock levels and coordinate the replenishment of materials 
• Compile accurate costings for prototype products, including materials, labour and overhead costs 
• Analyze cost variances and provide reports to management 
• Track prototype project expenditure and ensure adherence to budgets 
• Work closely with Designers, Draughtsmen, Pattern Makers, and Production teams to understand material requirements. 
• Ensure procurement activities comply with company policies and procedures. 
• Assist with monthly reporting and cost analysis for prototype projects. 

Qualifications

• Must have a matric certificate (Grade 12)
• Certificate, Diploma, or relevant qualification in Procurement, Supply Chain Management, Finance, Cost Accounting, or a related field. 
• Minimum 2–3 years' experience in procurement, costing, administration, or a similar role. 
• Experience working with ERP or procurement systems will be advantageous. 

Skills:

• Proficiency in Microsoft Office, particularly Excel. 
• Strong numerical and analytical skills. 
• Excellent attention to detail and accuracy. 
• Good communication and negotiation skills 

Behaviours:

• Achieving Results - Is ‘results’ driven and achieves success by proactively tackling challenges 
• Continual Improvement - Actively seeks opportunities to continually improve processes 
• Decision Making - Analyses complex situations to ensure effective and timely choices
• Leading Others - Inspires and guides others to achieve collective goals 
• Planning & Organizing - Uses a structured approach to effectively manage tasks