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  • Posted: Dec 17, 2025
    Deadline: Not specified
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  • We at Ellahi Consulting, are committed to deliver sound conceptual thinking and excellent customer centric results from design through to delivery and post implementation support, as fit-for-purpose and practical solutions are important to us. We offer over 20 years of experience within the recruitment, talent management and organisation development domain. ...
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    Procurement & Export Administrator - Cape Town

    Role Purpose

    • To manage and coordinate the exportation of frozen seafood products, ensuring compliance with international regulations while maintaining efficiency, accuracy, and high product quality. The role also supports procurement administration and inventory management within The company.

    Minimum Requirements
    Qualifications / Skills

    • Matric or equivalent (required)
    • Additional certification in logistics, supply chain management, or a related field (advantageous)
    • Proficiency in Microsoft Office Suite (Excel in particular)
    • Experience with SAP Business One or similar ERP (advantageous)

    Experience

    • 1–3 years relevant experience

    Core Requirements

    • Strong organizational and multitasking abilities
    • Excellent written and verbal communication skills
    • High attention to detail and accuracy
    • Solid understanding of international trade regulations, Incoterms, customs procedures, and export documentation
    • Understanding of seafood industry standards and quality-control processes
    • Ability to work under pressure and meet deadlines in a fast-paced environment
    • Strong problem-solving skills and a proactive approach
    • Honesty, integrity, and reliability
    • Willingness to learn and adapt in a fast-paced environment
    • Sense of urgency
    • Strong attention to detail
    • Critical-thinking capabilities
    • Self-motivated and able to work with little supervision
    • Good time management
    • Team player with a customer-focused mindset

    Key Responsibilities
    Export Shipping & Documentation

    • Prepare and process export documents including invoices, packing lists, bills of lading, certificates of origin (e.g., EUR1), and commercial documentation
    • Ensure all documentation is accurate, complete, and compliant with company standards and international regulations

    Export Certification

    • Manage export certifications including DAFF catch certificates, NRCS clearance, and health certificates (including TRACES)
    • Stay up to date with regulatory requirements and ensure timely submission of documents to authorities

    Inventory Control

    • Monitor inventory levels
    • Coordinate with Procurement, Production, and Cold Store teams to manage stock and fulfil export orders

    Customer Service

    • Communicate with international customers
    • Provide shipment updates, resolve issues, and maintain high customer satisfaction

    Purchase Order Administration

    • Assist with purchase order preparation, administration, and approvals
    • Ensure import files are kept up to date
    • Confirm necessary permits are in place prior to import
    • Liaise with suppliers and internal teams on draft and shipping documents, clearing requirements, and NRCS releases
    • Assist with ad hoc purchasing, production planning, administration, and tracking
    • Support stock-transfer planning, administration, and tracking
    • Provide general support to the Procurement team

    Record Keeping

    • Maintain accurate records of all export and purchasing transactions
    • Prepare regular reports for management

    Quality Assurance

    • Ensure frozen seafood products meet quality standards
    • Ensure correct handling and storage throughout the export process

    Logistics Coordination

    • Collaborate with internal teams, shipping companies, freight forwarders, and customs brokers
    • Ensure timely loading and delivery of shipments
    • Provide regular status updates to stakeholders

    Problem Solving

    • Identify and resolve issues during the export process, including delays, discrepancies, and compliance concerns

    Check how your CV aligns with this job

    Method of Application

    Interested and qualified? Go to Ellahi Consulting on ellahi.simplify.hr to apply

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