Procurement Lead - Cape Town at Tsebo Solution

Duties & Responsibilities

Compliant sub-contractor database

• All new sub-contractor adoptions are processed according to current policy and process and all sub-contractors are screened and adopted accordingly.
• Ensure compliant and complete document management.
• Continuously update sub-contractor compliance documentation

Customer focus

• Customer (divisional or client) deadlines and turnaround times for various processes are met and exceeded where possible

Strategic Sourcing and Category Management 

• Selection of appropriate suppliers and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards and costing.
• Monitor and review appropriate service level agreements to rigorously evaluate the performance of suppliers, and report on this on a regular basis.
• Work with internal stakeholders, to determine procurement needs, quality and delivery requirements.
• Align the procurement process with Tsebo policies.
• Responsible for order placement, timing, supply / demand alignment, material replenishment and supplier performance.
• Set and plan how to achieve supplier accreditation and service level management.
• Payment terms negotiation, optimization, and management of suppliers.
• Maintain contracts with vendors
• Control and monitor expenses against approved budgets.
• Maintain good relationships with suppliers and renegotiate prices on a regular basis.
• Review inventory and update as required.
• Receive orders from various departments.
• Initiate and keep track of orders and ensure proper record keeping.
• Keep a record of all stock on site and allocations to business units.
• Support the finance team with information and support for invoicing the client i.e. - client approvals, site sign offs, support documents.
• Oversea the order process till completion and sign off.
• Reconcile or resolve order discrepancies with supplies.
• Monitor delivery times to ensure they are on time.
• Provide the project accountant with a PO tracker to support accruals
• Support the finance team with supplier payment projections
• Administration and reporting as necessary.
• Make procurement policy analysis and recommendations
• Ensure procurement processes are adhered to.
• Lease or purchase policy evaluation and recommendation.

Skills and Competencies

• Proficient user of MS Office Excel and Word
• Strong analytical and numerical skills to collect and interpret data
• Good communication skills
• Knowledge of e-Procurement systems
• “Procure to Pay” process knowledge as relates to Procurement through to Finance
• Working knowledge of Procurement compliance and risk factors
• Goal oriented “Finisher Completer”
• Appetite for knowledge.
• Exceptional attention to detail
• Strong numeracy skills
• Basic negotiation skills
• Strong planning, prioritising, organising and time management skills with the ability to multi-task effectively
• Ability to work independently as well as within a team to meet a singular goal or deadline
• Ability to communicate effectively at all levels with management and sub-contractors

Qualifications

• Matric
• Procurement or Supply Chain Qualification an advantage
• Previous experience in a similar role .Working knowledge of Strategic Sourcing, and Category Management principles.