Procurement Officer at Green Marble Recruitment

ROLE OVERVIEW: 

• The Procurement Officer manages the sourcing and procurement of technical items, both locally and internationally, ensuring compliance with company procedures and SOPs. The role includes negotiating prices and terms, processing and analysing procurement transactions on ERP systems, maintaining supplier databases, preparing reports, supporting tenders and quotes, managing imports, and collaborating with finance and administration to ensure accurate documentation and timely processing, while driving efficiency, innovation, and high-quality service.

Minimum requirements:

• Bachelor’s degree (NQF Level 7) in Supply Chain Management, Procurement/Purchasing, Business Administration, Commerce, Finance, or Logistics/Operations Management.
• 3–5+ years’ experience in a similar role involving technical equipment and product procurement.
• Proven track record of at least 3–5 years in related industries such as Mining, Petrochemical, Infrastructure, Building, Construction, Technical, Agriculture, or Piping.
• Exposure to importing products and understanding of the associated processes.
• Experience using an ERP system.
• Own reliable transport and a valid driver’s license.

Personality Traits:

• Highly motivated with high energy.
• Excellent work ethic.
• Persistent and persevering.
• Ability to understand client needs and technical requirements.
• Meticulous in list and action management, with strong follow-up and follow-through.
• Highly innovative and creative.
• Exceptional reporting and administrative skills.
• Proficient in MS Excel, PowerPoint, and Word.
• Strong presentation skills.

Duties and responsibilities:

• Procure various technical items as requested.
• Source goods and negotiate prices, payment terms, and lead times.
• Ensure all procurement follows the correct procedures in accordance with SOPs (Standard Operating Procedures).
• Process, manage, and analyse procurement transactions using the Acumatica ERP system.
• Update the Daily Procurement Control Sheet.
• Maintain the procurement database and list of approved standard suppliers.
• Prepare monthly procurement reports.
• Assist with the preparation of tenders and quotes.
• Implement procurement strategies to support BBBEE initiatives.
• Analyse customised drawings to generate Bills of Quantities.
• Verify that supplier invoices match requisitions, purchase orders, and delivery notes.
• Collaborate with the Finance and Administration department to provide relevant documentation in a timely manner.
• Assist with profitability checks on quotes and tender documents.
• Perform other duties as assigned.
• Source goods from international suppliers.
• Administer forex payments and FEC contracts.
• Organise pre-shipment inspections.
• Coordinate shipping, clearing, insurance, and transportation of imported goods.