Procurement Officer - JHB at Gilbarco Veeder Root

PURPOSE OF POSITION

 All procurement-related requirements for the business and related activities should be centralized and managed. The procurement officer's role is to act as a bridge between the company and the supplier. To maintain supplier relationships and guarantee that our vendors contribute to our business strategy. To strengthen OTD and to avoid margin erosion at all times. To oversee all local pricing systems and verify that local pricing remains within proper tolerances. To ensure Gilbarco AFS as well as our selected vendors follow and adhere to business compliances.  The role encompasses all Procurement related activities such as logistics (in bound & out bound), sourcing, buying, analytical data review, simplification & cost saving activities.  This role calls for a very agile, resilient and strong individual with knowledge of having worked in all these areas of Procurement and that can manage multiple activities during the day.

 

KEY RESPONSIBILITIES

• Creating purchase orders in accordance with an internal SLA (24 hours) and distributing them to suppliers after receiving approval
• Weekly business reporting on all active orders with accompanying updated ETDs
• Providing essential input to internal teams outside of weekly open order reporting as needed
• BBBEE certificate management for all providers
• Managing and developing relationships with suppliers
• Managing and maintaining current local prices, as well as ensuring that the pricing team has access to the most up-to-date price lists.
• Managing supplier lead times and lead time reduction opportunities – working closely with our Warehouse Manager to avoid any stock outages (related to KanBan)
• Managing agent in charge of all accommodation and travel reservations
• Strategic procurement activities to reduce costs and avoid equipment overcapitalization.
• Price / RFQ processes and negotiations
• Sourcing of vendors as needed.
• Vendors spend segmentation and trends through spend analysis.
• Any further help needed by the company in terms of sourcing and logistics.
• Ability to identify savings and implement related action plans to drive optimal procurement and costs across various business units.
• Must be able to work without supervision.
• Must be a self-starter.
• Must be able to take ownership and responsibility of all activities.

DELEGATION OF AUTHORITY

N/A

POSITION RELATIONSHIPS

Internal                

• Projects team
• Sales team
• Operations team
• Warehouse Team
• Customer Service Team
• Support Team
• Internal Staff of various departments
• Company Leadership Team (all functions)            

External

• Suppliers Local
• Suppliers International
• Intercompany Factories
• Local and International Distributors
• Freight Forwarding Companies

MEASURES OF PERFORMANCE (INDICATORS)

Leading: Supplier retention and improvement, Margin protection

Lagging: On time response and delivery / SSDR (supplier service defect rate reports)

PERSONAL QUALIFICATIONS & EXPERIENCE

Education/achievements   

• Degree in relevant field
• Diploma or Degree in relevant field

Experience/Knowledge        

• 3-5 years’ experience in Procurement and/or Supply Chain related Role
• In-depth knowledge of Procurement & Sourcing functions. 
• Vendor management experience
• Supply chain and Logistics knowledge – imports and exports included.
• SAP Business One experience.  
• Strong interpersonal and reporting skills
• Procurement / Sourcing / Supply Chain studies. 
• Import and export knowledge

Specific Skills

• Attention to detail.
• Strong Excel dashboard and visual presentation skills
• Strong negotiation skills
• Strong analytical skills.
• Strong teamwork attitude
• Strong time management skills 
• Dedication to deadlines and due dates
• Problem solving and decision-making skills.
• Strong time management skills

Potential Skills [Runway for growth]                       

ROLE SPECIFIC COMPETENCIES & BEHAVIOURS

Competency Descriptors

Customer Obsessed     

• Demonstrates deep understanding for customer expectations
• Holds others accountable for meeting customer needs
• Addresses gaps in the team’s ability to meet emerging customer needs

Inspiring              

• Thinks beyond the day-to-day, taking a long-term, big-picture view of the business
• Leads the team to pursue possibilities that will create sustainable value

Build extraordinary Teams  

• Works collaboratively across the business.
• Is viewed as a team player by peers, co-workers and supervisor(s).
• Motivates and engages teammates by asking for their input and listening to their ideas.
• Is engaged and supportive of continuous improvement
• Treats all associates with respect, earns trust, and supports diversity in all of its forms
• Is a team player; understands co-workers’ contributions and recognizes accomplishments

Courageous       

• Helps others envision a greater sense of what is possible for the organization’s future
• Ensures that others understand how their efforts and contributions make a positive difference

Deliver results  

• Builds a cohesive team that drives the goals and success of the organization.
• Communicates clear goals and roles to team members
• Builds a team that has the right mix of skills and leverages the strengths of individual members
• Celebrates team accomplishments

Adaptable          

• Confronts tough organizational issues and disagreements
• Delivers difficult messages directly
• Demonstrates the courage to say “no” when necessary

Innovative for Impact    

• Demonstrates deep understanding of customer expectations and end user needs.
• Dedicated to exceeding customer expectations.
• Seeks information from customer feedback to improve.
• Uses unfiltered customer feedback to make improvements in process, products and services.
• Is committed to excellence and understands how daily work impacts the customer.
• Thinks outside the box and advances innovation.
• Willing to stand alone to champion a new idea.
• Demonstrates sound judgment with ideas that involve risk.
• Listens to new ideas even if he / she disagrees with them.
• Ability to influence and position new ideas, initiatives and innovations

Strategic             

• Leads experimentation to find the best solution
• Shares lessons learned from both successes and failures
• Creates opportunities for self and others to try new things
• Applies the lessons from different experiences to new situations

Lead with VBS   

• Displays discipline and logic; utilizes Problem Solving Process (PSP) tools to solve problems.
• Uncovers and clearly articulates the problem that needs to be solved.
• Looks beyond the obvious symptoms to uncover their underlying root cause (5 Whys).
• Prioritizes problems for solutions based on highest impact.
• Has capability and capacity to set goals that stretch self and peers.
• Consistently drives high quality, on-time results.
• Demonstrates the sense of urgency and the flexibility needed to achieve results; immediate impact.
• Organizes and prioritizes to drive results.
• Does not let perfect get in the way of better.