Procurement Officer (Pietermaritzburg) at Belgotex Floors

PURPOSE

• To procure direct/Indirect products and services to lower procurement expenses, meet or exceed the Belgotex quality standards and requirements, improve service delivery and positively impact the BBBEE scorecard to ensure Belgotex can produce high-quality output of manufactured product.

SPAN OF CONTROL

This role is responsible for compliance with the Belgotex BBBEE standards, sourced from the correct suppliers by attaining quotes from multiple suppliers and adhering to the Belgotex quality standards.

Indirect Procurement (Production and Organization wide)

• Collaborate with key stakeholders to understand their requirements and compile procurement specifications for indirect products and services.
• Procure product and services according to agreed procurement standard operating procedures and processes.
• Make recommendations for both contract and non-contract product and services purchases to identify opportunities for standardization more efficient stock holding, terms and cost reduction.

Requisition process management and control

• Execute the procurement processes for indirect products and services operating within Belgotex to ensure compliance with the Procurement Policy
• Implement activity to drive, update and ensure all Belgotex employees adhere to procurement policies and processed.

Supplier selection and management – Better Together

• Build mutually beneficial relationships with indirect suppliers to ensure product, processes and services that directly influence the quality, health and safety of staff, customers, contractors and the environment will be purchased from approved suppliers and to ensure that Belgotex gets value for money with no delayed deliveries that could impact the business.
• Work with the Manager to negotiate and establish pricing agreements and contracts for contracted services and frequently used products to ensure maximum value for money on behalf of Belgotex.
• Work with the Manager to monitor the performance of suppliers based on their ability to supply product and services in accordance with the agreed contract and Belgotex requirements and constantly decrease out of stock or late delivery of procured items.

Reporting and Documentation

• Report against agreed goals, and financial metrics to reflect the department’s performance and expenditure.
• Ensure that all processes are documented into required SOP and process flow formats and stored centrally as per agreed document management system.
• Ensure the most up to date SOPs and transactional documentation are followed to ensure consistency of process.
• Work with the Manager to implement continuous improvement processes to improve output, reduce variability and manage operational constraints.

Financial Management

• Monitor and record the use of consumables / expenses incurred in the department and be able to explain variances to budget to the Manager.
• Ensure that procedures are adhered to prevent incurring excessive maintenance and consumable costs.

Teamwork – Better Together

• Contribute to performance and team dynamics to ensure that a fair, professional, and high-performance environment, aligned to the company values is maintained. 
• Work collaboratively with colleagues in a manner that maintains a healthy climate that lives the Belgotex values and ensures a fair, productive climate that is engaging.
• Be conversant/compliant with relevant business information, policies, processes, and procedures.
• Stay abreast and relevant of current industry best practices to ensure processes are aligned to industry trends, legislative requirement, and strategic business goals to ensure sustainability of Belgotex.

Requirements

QUALIFICATIONS & EXPERIENCE

• Grade 12 / Matric with Mathematics and English.
• Proficient in MS Office applications
• Bachelor’s degree in Procurement Management/Supply Chain Management or a relevant qualification.
• At least 2-5 years relevant procurement experience in a similar role within a relevant industry.

REQUIREMENTS

Previous experience in:

• Managing a procurement system is essential.
• Negotiating contract terms is essential.
• Managing direct reports is also essential.
• Master data.
• FMCG/Manufacturing environment.
• Internal customer service.
• INCO terms/Foreign transactions
• ERP and D365 experience.
• Valid Driver’s License is an added advantage
• Must understand the proper segregation of duties.
• Ability to prioritise and manage time efficiently.
• Accuracy and attention to detail.
• Must have strong pull towards integrity and have an ability to follow a process (no short cuts)
• Must be comfortable to work independently but also be collaborative with others.
• Ability to adapt to change.
• Honesty, transparency and integrity is critical.

MANAGER’S EXPECTATIONS

• To be successful in this role you need to be proactive and display initiative.
• Engage with requestors to attain the:
• Detailed description of the product you wish to purchase.
• Specifications if applicable
• Context of where product will be used.
  • Expected delivery date to be relayed to supplier.
  • If there is an existing preferred supplier, the requestor has liaised with prior to raising the PR/PO please attain the details.
• Maintain up to date pricing on the shared drive.
• Quick response or turnaround time to requestor.
• Maintain open Purchase Orders and Purchase Requisitions