Procurement Specialist at Omnia (Pty) LTD

Overview    

• To identify, evaluate and lead the sourcing and selection of suitable local and international suppliers of materials, equipment and services based on quality, price and service-delivery as per the Protea Chemicals Procurement Strategy and Policy by incorporating best practice and  strategic sourcing principles to ensure optimal value in the supply chain for Protea Chemicals and collect, collate, analyse and present data and information for reporting purposes and provide insight on factors impacting procurement and supply chain dynamics vital for decisions making, planning, strategizing and problem resolution.

Qualifications    

• Tertiary qualification (Supply Chain Management, Logistics, Economics, Finance, Procurement or Business Administration)
• Chartered Institute of Purchasing and Supply (CIPS) - Advantageous

Experience    

• 5 years demonstrated experience in supply chain management, and preferably procurement within the chemicals and/or mining sector
• 5 years demonstrated experience in implementing components of a purchasing strategy

Duties    
Sourcing

• Identify, evaluate and lead the sourcing, selection and vetting of suitable local and international suppliers in conjunction with business and according to the Protea Chemicals / Omnia Procurement Policy
• Ensure adherence to the Protea Chemicals Procurement Policy and supporting processes and procedures 
• Consult frequently with internal stakeholders on supplier performance and procurement needs
• Manage and maintain mutually beneficial supplier relationships 
• Conduct supplier plant and distribution centre inspections/audits to ensure supplier's ability to sustainably deliver on requirements (quantity, quality and service).
• Conduct and lead negotiations with identified suppliers, analyse price proposals, and formulate and evaluate supplier contracts and where necessary motivate the need for changes to contracts

Analysis

• Monitor supplier performance against pre-determined KPIs and ensure suppliers comply to the terms and conditions of agreed contracts
• Collect, collate, analyse and present data and information for reporting purposes and provide insight on factors impacting procurement and supply chain dynamics vital for decisions making, planning, strategizing and problem resolution
• Maintain monthly pricing records on the company’s ERP System and resolve and approve price/invoice variances
• Maintain monthly economic and commodity indicators
• Compile annual material and services budget and monitor monthly spend and identify and analyse deviations again the budget and where necessary take corrective action
• To liaise with internal stakeholders and suppliers to address deviations from standards and contract disputes and determine corrective action
• Participate in special projects and attend applicable tradeshows, conferences and other networking forums when necessary

Execution

• Buying responsibilities including obtaining quotes and executing on the purchase through the ERP system
• Timeously and cost-effectively acquire products and services that addresses the operational and service needs and requirements of Protea Chemicals departments and operations in conducting its business and performing its duties and obligations. On-time, in-full and at the right quality
• Managing the full procurement process from requisition to purchase order.  This includes where needed RFI, RFQ, tender adjudication, etc.
• Review, assign and process purchase requisitions                                               
• Process user needs via the order system i.e. ensure order accuracy reflecting item, make, description, model number, price/s etc.
• Place purchase orders for approved requisitions at the most competitive price obtainable whilst maintaining acceptable service levels
• Find best product solutions to client requirements, develop and implement efficient sourcing plans and secure profitable deals

Risk and Governance

• Develop the frameworks with appropriate protocols and systems to ensure optimal current and, Procurement governance and operational integrity
• Systems in place to ensure compliance to all legal and supported Codes of Practice, Omnia policy frameworks, etc.
• Develop appropriate policies for Protea Chemicals in cooperation with relevant stakeholders to ensure overall governance, alignment and compliance
• Advise management pro-actively on critical trends, environmental changes, risks and current as well as pending legislative changes that can effect procurement
• Investigate areas on non-compliance and governance risks

Deadline:25th June,2026