Programme Administrator - Johannesburg at Absa Group Limited (Absa)

Job Summary

• To provide project management services and to develop, maintain and enhance operational business relationships.

Job Description

Accountability: Programme Support Activities

• Develop positive relationships with Programme Managers to enable the Programmes by providing support through facilitation, tracking and reporting on programmes, and training.
• Share lessons learned and best practices across programmes, building relationships with stakeholders and brokering relationships at all levels
• Understand the deliverables of internal and external programme customers and contribute to success through cooperative and collegial processes
• Manage communication between Programme Managers, Head: Programme Management and senior programme stakeholders.
• Assist Programme Managers with meeting/workshop setups, liaising with senior executives and their PA’s
• Tracking of Programme Finances on SAP/Coupa and Planex against Business Case and Integrated Programme Schedule.
• Raising burn rate risks to Programme Manager
• End to end responsibility of all programme invoice payments and invoice tracking.
• Must ensure receipt of Revised Financial Forecasts from Programme Manager and ensure revised Programme Schedules align
• Tracking and updating of Programme RAID Log.
• Assisting Programme Manager with development of Steerco and Working Group packs
• Responsible for onboarding and offboarding of programme resources where applicable, including ordering of assets and software were required, and return of assets to IT
• Assist in managing resource allocation, including adjustments based on emerging business or technical opportunities and challenges
• Responsible for/ Assist with Resource attestations
• Assisting Programme Manager to ensure updating and tracking of Benefits Realisation Plans where applicable.
• Setup and Minute all Programme Governance Meetings, e.g. Steerco, WorkCo, Product/Stakeholder meetings.
• Follow up with Programme Managers to ensure monthly Programme reports are produced, distributed and stored digitally on time.

Accountability: Quality Assurance & Technical Support

• Check that all Gated Reviews milestones and/or deliverables have auditable, completed items
• Assist with setting up SharePoint/ Confluence/ Jira where applicable maintain respective repositories.
• Assist with facilitation sessions – setting up, running and documenting.
• Support and Quality check the programme artefacts as per the Group Delivery Assurance Guidelines and conduct remediation actions with Programme Managers
• Quality check the programme/project dashboards and give feedback to Programme Managers
• Assist with creation and management of all resource contracts, project budget requests and contract renewals.
• Main liaison with CRC.

Education

• Bachelor`s Degrees and Advanced Diplomas: Business, Commerce and Management Studies (Required)