Programme Administrator at NACOSA

THE KEY PERFORMANCE AREAS OF THE ROLE ARE:

• Provide programme and general administrative support to the team such as coordinating meetings and events, making travel arrangements, taking minutes, typing correspondence, recordkeeping.
• Collate and distribute materials (stationery, printing, etc.) for meetings/trainings/functions.
• Maintain programme team calendar of events, key meetings, training calendar.
• Assist with reception and related duties as may be required from time to time.
• Work closely with the finance and programmes teams in administrating payments in accordance with budget and NACOSA Finance policies and procedures.
• Assist with reconciliation of financial spending (for example petty cash).
• Assist to source potential services providers, for example, catering providers, venues, etc.
• Procure goods and services, including obtaining quotes. generating order numbers, arranging for delivery of goods and services, etc.
• Perform basic stock keeping administrative and physical duties, such as storing materials, ensuring minimum stock levels are maintained, preparing materials for dispatch.
• Assist with transporting supplies, equipment, commodities, and collection of documents from the field.
• Maintain office supplies and equipment inventory as required.
• Engage with external stakeholders while performing administrative tasks in a helpful and professional manner, ensuring that a positive image of NACOSA is upheld.
• General administrative duties such as data capturing, filing, etc.
• Ad-hoc duties as required from time to time.

REQUIRED QUALIFICATIONS, SKILLS, AND EXPERIENCE

• Matric certificate or equivalent NQF qualification.
• An Office/Business Administration Certificate or Diploma would be a strong recommendation.
• Minimum of 3 years Administrative and / or PA experience.
• Be fully conversant in spoken and written English and good communication skills.
• Basic Microsoft Office Suite Skills (Excel, Word and PowerPoint, E-mails, Internet).
• Experience with travel and related logistical arrangements.
• Experience in organising meetings, functions, and events.
• Experience working within structured environments in accordance with procedural guidelines (such as finance policies, procedures, systems).
• Experience working in the NPO/NGO / an understanding of Health Care programmes would be highly advantageous.
• Valid driver’s license

BEHAVIOURAL COMPETENCIES

• An Achievement/Action orientation
• Detail Oriented
• Good Planning and organising skills.
• Inclined to seeks additional information.
• Ability to remain flexible to changes demands and or circumstances.
• Organisational Commitment
• Customer Service Orientation
• Teamwork and Cooperation