Programme Coordinator - New Electric Vehicle at Industrial Development Corporation

Job Description

• Coordination of the predefined governance structures to ensure operational efficiency and impact.
• To assist the team through planning and coordination of information in order to optimize workflow procedures in the team.
• Responsible for providing administrative support to the team to ensure efficient running of the office.
• To be the point of reference for all queries, requests or issues and be an integral part of the unit.

Qualification and Experience
Qualifications: 

• Degree in Economics, Public Policy, Business, or Engineering
•  Honours degree or international qualifications will be an advantage 

Experience:

• 4 - 8 year’s experience in a similar role
• Previous work experience for government (+5 years) and private sector (+4 years)
• Demonstrable experience working with high-level officials, government employees, private sector professional and c-suite and finance professionals
• Evidence of previous coordinating roles fulfilled.
• Understanding of the JET investment and implementation plan
• Understanding of global decarbonization agenda and SA role
• Understanding of government processes and how to navigate.
• Understanding of contracting and institutional agreements.
• Previous experience working with the following government departments – Department of
• Trade, Industry and Competition, Department of Transport, National Treasury, Presidency, Depart. of Environmental Affairs.
• Exposure to a broad range of industries with incl. but not limited to automotive, energy, science and research, green hydrogen, electric vehicles etc.
• Effective, versatile, and action-oriented. 

Roles and Responsibilities
Financial / Shareholder Returns:

• Process the department’s expenditure and / or invoices.
• Keep appropriate record and regularly report on expenditures.
• Actual vs Budget monitoring and reporting

Internal / Operational Processes

• Guides and coordinates meetings and workshops with key stakeholders of the NEV council, workstreams and others (funders, international organizations, foreign offices)
• Creates and Maintains guidelines of conduct for meetings. Ensures guidelines are approved and periodically reviewed.
• Ensures effectives of councils and workstream and other meetings.
• Responsible for agendas for meetings
• Responsible for preparing meeting minutes (within 7 calendar days of meetings)
• Responsible for preparing annual meeting calendars. (1 month before the new calendar year)
• Supports the Programme lead and the JET PMU functions such as stakeholder management, communications, events organization, and marketing activities, reporting, consultant appointments.
• Manages records and data for the Just Energy Transition (JET) Investment Plan (IP) for  NEV & GH Implementation program
• Continually improves the process of coordination with stakeholders
• Supports Workstream lead organizations with secretariate functions
• Assist in the preparation of presentations for meetings
•  Maintain organogram of program structure
• Support the NEV and GH2 council chairperson
• Responsible for stakeholder data base
• Track action items and report of status at meetings
• Alert Programme lead of action items off-track
• Supports technical expert panels/advisory bodies with secretariat functions

Roles and Responsibilities (cont.)
Customer Focus & Stakeholder Management:

• Provide professional administrative support to the team,
• Provide an efficient customer service to both internal and external customers

Learning, Leadership & People Growth:

• Manage own development to enhance own competencies
• Participate in knowledge sharing in the team, such as ESRR trends and due diligence time requirements, lessons learnt, etc.
• Solutions Driven, Accountability and Innovativeness.

Job Requirements
Technical/Functional Competencies:

• MS 360 suite (MS word, MS Excel, MS PowerPoint, MS Teams)
• Data management and dashboards
• Presentation skills
• Attention to detail
• Excellent time management skills
• Ability to multi-task
• Good verbal and written communication skills

Behavioural Competencies: 

• Interpersonal skills
• Good ethics, integrity, and high level of professionalism
• Confidentiality because of the nature of the work
• Communication skills (both written and verbal)
• Ability to multi-task and thrive under work pressure