Project Administrator - (498) at BankservAfrica

PURPOSE

• The main purpose of the Project Administrator is to fulfil an administrative project role; assisting in the preparation, reporting and analysis of assigned projects under the supervision of the Head: Project Management Office and/or a Program Manager.

You will engage with the following stakeholders:

• Head: Project Management office and Project Managers
• Key client project stakeholders
• Key stakeholders in other BankservAfrica client organisations/ Retailers
• Business Unit and Product Owners
• IT Managers and Staff
• Staff

Your key responsibilities include:

• Deliver on BU goals and activities aligned to strategy
• Identify and scope opportunities for improvement / innovation
• Deliver client or company specific projects in line with company standards and in agreement with line manager
• Registration of new projects on the PPO system and follow up on sign-off from the Project Managers, Requester, Sponsor and Owner.
• Provide user training for new staff that may use the PPO system
• Responding to user requests for assistance in a timely manner. Once notified of a request for support, the PPO Administrator will respond accordingly based on the priority of the call raised.
• Coordinate meetings and venues
• Minute the outcomes of meetings and ensure distribution of minutes and presentations to all stakeholders.
• Ensure project filing is conducted in accordance with the Project Management Process framework.
• Assist the Project team with updates to the Project schedules
• Record the project actuals in the PPO System to enable early detection of issues, ensuring corrective action and escalation where appropriate in support of the Head; PMO.
• Ensure the filing of all project lifecycle artefacts

QUALIFICATION / KNOWLEDGE 

• Matric
• Completed Course in Project Administration
• Required computer literacy levels in the MS Office suite and applicable Project Management Applications.

EXPERIENCE 

• Minimum 2 years’ experience in Project Administration.